Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Pioneer Housing and Community Group Limited
United Kingdom
11 High Street, Castle Vale
Birmingham
B35 7PR
UK
Telephone: +44 1217488100
E-mail: contactus@pioneergroup.org.uk
NUTS: UKG31
Internet address(es)
Main address: https://www.pioneergroup.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Facilities-management-services./E375KM7938
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning and Grounds Maintenance Services
Reference number: T074/2021
II.1.2) Main CPV code
79993100
II.1.3) Type of contract
Services
II.1.4) Short description
The scope of the Contract is the provision of Cleaning and Grounds Maintenance Services at Pioneer Group owned and managed properties.
The Contract is divided into 2 Lots:
Lot 1 Cleaning Services: To respond to this opportunity, please click here:https://www.delta-esourcing.com/tenders/UK-Birmingham:-Facilities-management-services./E375KM7938
Lot 2 Grounds Maintenance Services : To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/9U7XX4N9KP
Bidders may bid for one Lot or both Lots
It is envisaged that the Contract will last for an initial period of 3 years, with an option to extend at Pioneer Group’ sole discretion for an additional 1 year, and a further additional 1 year, giving a total potential term of 5 years.
II.1.5) Estimated total value
Value excluding VAT:
1 350 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Bidders may bid for one Lot or both Lots
II.2) Description
Lot No: 1
II.2.1) Title
Cleaning Services
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Birmingham
II.2.4) Description of the procurement
The scope of the proposed Contract is the provision of Cleaning Services at Pioneer Group owned and managed Office Locations, Sheltered Schemes, Low Rise properties and High Rise properties.
The Services include:
•Internal communal floor cleaning
•Internal communal wall and ceiling cleaning
•Internal communal door and door frame cleaning
•Internal cupboard and enclosure cleaning
•Internal woodwork and ironmongery cleaning
•Internal window cleaning to communal areas
•Internal stair cleaning
•External door cleaning
•External/enclosed bin storage areas
•External store cleaning
•External scheme cleaning
•External window cleaning to communal areas
•Non-routine cleaning
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Subject to options to extend being granted, 5 years from contract award
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
It is envisaged that the Contract will last for an initial period of 3 years, with an option to extend at Pioneer Group’ sole discretion for an additional 1 year, and a further additional 1 year, giving a total potential term of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/E375KM7938
Lot No: 2
II.2.1) Title
Grounds Maintenance Services
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Birmingham
II.2.4) Description of the procurement
The scope of the proposed Contract is the provision of Grounds Maintenance Services at Pioneer Group owned and managed Office Locations, Sheltered Schemes, Low Rise properties and High Rise properties.
The Services include:
•Grass cutting
•Hedge cutting
•Flowerbed, border and shrub management
•Wall plant/climber and rambler management
•Weed spraying and control
•Tree works
•Bulk rubbish removal
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Subject to options to extend being granted, 5 years from contract award
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
It is envisaged that the Contract will last for an initial period of 3 years, with an option to extend at Pioneer Group’ sole discretion for an additional 1 year, and a further additional 1 year, giving a total potential term of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/01/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
28/01/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Subject to options to extend being granted, 5 years from contract award
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
This tender opportunity is being managed on behalf of the Pioneer Group by Clarity Procurement Solutions Limited. Potential Bidders wishing participate in this tender opportunity are instructed to:
Download and read the Invitation to Tender Document to familiarise yourselves with Pioneer's requirements
To view the tender documents for Lot 1 Cleaning Services please click here: https://www.delta-esourcing.com/tenders/UK-Birmingham:-Facilities-management-services./E375KM7938
To view the tender documents for Lot 2 Grounds Maintenance Services please click here: https://www.delta-esourcing.com/respond/9U7XX4N9KP
Submit a completed Invitation to Tender Document in accordance with the stated deadline
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Facilities-management-services./E375KM7938
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/E375KM7938
GO Reference: GO-20211213-PRO-19382906
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will enter into this contract following a minimum 10 day calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (SI 2015/102) (as amended) (the Regulations) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
London
UK
VI.5) Date of dispatch of this notice
13/12/2021