Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Invest NI
Bedford Square, Bedford Street
BELFAST
BT2 7ES
UK
Contact person: SSDAdmn.CPDfinance-ni.gov.uk
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ID 3283845 DfE - Invest NI -Configuration of Microsoft 365 SharePoint as an Enterprise Content Management Solutions (ECM) Implementation Services, Add-ons and Support
Reference number: ID 3283845
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Invest NI require the configuration of their existing Microsoft 365 as a core Enterprise Content Management solution to replace its current EDRMS Meridio and other legacy shared drives. The Contractor will be responsible for: • Providing implementation services (design, supply, installation, implementation, migration, configuration and testing of the solution), add-ons (if applicable) and support that meet the requirements of Invest NI as detailed in this specification. • Configuration and implementation of records management processes and workflows. • Redesign of information architecture and security model. • Ensuring the solution implemented is efficient, secure and effective to get the best use of the implemented technology. • Ensuring data can be made accessible outside of UK and European Economic Area (EEA) in a secure manner in compliance with GDPR. • Provision of detailed documentation to Invest NI describing the configuration of the solution. • Providing industry expertise to Invest NI and keeping abreast of technology changes over the contract period. • The provision of admin and super user training to enable effective management and usage of the solution; and • The provision of maintenance and support for the solution throughout the life of the contract. Tenderers should refer to the document entitled “ID 3283845 –Schedule 1 – Specification Schedule” for full details of Invest NI’s requirement.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 193 368.15
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72200000
72210000
72212000
72212780
72212783
48000000
48780000
48783000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Invest NI require the configuration of their existing Microsoft 365 as a core Enterprise Content Management solution to replace its current EDRMS Meridio and other legacy shared drives. The Contractor will be responsible for: • Providing implementation services (design, supply, installation, implementation, migration, configuration and testing of the solution), add-ons (if applicable) and support that meet the requirements of Invest NI as detailed in this specification. • Configuration and implementation of records management processes and workflows. • Redesign of information architecture and security model. • Ensuring the solution implemented is efficient, secure and effective to get the best use of the implemented technology. • Ensuring data can be made accessible outside of UK and European Economic Area (EEA) in a secure manner in compliance with GDPR. • Provision of detailed documentation to Invest NI describing the configuration of the solution. • Providing industry expertise to Invest NI and keeping abreast of technology changes over the contract period. • The provision of admin and super user training to enable effective management and usage of the solution; and • The provision of maintenance and support for the solution throughout the life of the contract. Tenderers should refer to the document entitled “ID 3283845 –Schedule 1 – Specification Schedule” for full details of Invest NI’s requirement.
II.2.5) Award criteria
Quality criterion: Quality Criterion
/ Weighting: 35
Cost criterion: Cost Criterion
/ Weighting: 65
II.2.11) Information about options
Options:
Yes
Description of options:
This contract will be for an initial period of 42 months . There will be an option to extend the contract for up to a further 4 periods as follows: 3 years + 3 years + 2 years + 1 year.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated value of this contract is in the range of £995,000 to £3,000,000 over the full 12 years 6 month period. Invest NI currently have in place business case approval for the initial contract period of 42 months.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-016674
Section V: Award of contract
Contract No: 1
Title: Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/12/2021
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
COMPANY NET LIMITED
Clarence House
EDINBURGH
EH2 4JS
UK
E-mail: contactus@company-net.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 193 368.15
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR2015as amended
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 (as amended) and, incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification will provide full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
21/12/2021