Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Spelthorne Borough Council
Knowle Grn, Staines
Staines upon Thames
TW18 1XB
UK
Contact person: Carrie Isaac
E-mail: c.isaac@spelthorne.gov.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.spelthorne.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fire Alarm Systems Maintenance
Reference number: SPBC - 033874
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
Testing and inspection of fire alarms and emergency lighting systems including day to day reactive repairs to fire alarm systems. This includes bi-annual testing and inspection of each fire alarm system whilst emergency lighting systems, testing and inspection is carried out on a monthly and annually basis.The contract also includes attending to day-to-day reactive breakdown repairs to fire alarm systems and emergency lighting installations as and when required.
II.1.5) Estimated total value
Value excluding VAT:
111 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
MUNICIPAL
II.2.2) Additional CPV code(s)
31625200
31518200
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
II.2.4) Description of the procurement
Testing and inspection of fire alarms and emergency lighting systems including day to day reactive repairs to fire alarm systems. This includes bi-annual testing and inspection of each fire alarm system whilst emergency lighting systems, testing and inspection is carried out on a monthly and annually basis.The contract also includes attending to day-to-day reactive breakdown repairs to fire alarm systems and emergency lighting installations as and when required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
99 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2022
End:
31/03/2025
This contract is subject to renewal: Yes
Description of renewals:
The Authority proposes to enter into one Contract for an initial period of three (3) years, with two (2) further optional extensions each of 12 months in the Authority’s sole discretion and with the agreement of the successful Tenderer.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
RESIDENTIAL
II.2.2) Additional CPV code(s)
31625200
31518200
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
II.2.4) Description of the procurement
Testing and inspection of fire alarms and emergency lighting systems including day to day reactive repairs to fire alarm systems. This includes bi-annual testing and inspection of each fire alarm system whilst emergency lighting systems, testing and inspection is carried out on a monthly and annually basis.The contract also includes attending to day-to-day reactive breakdown repairs to fire alarm systems and emergency lighting installations as and when required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
12 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2022
End:
31/03/2025
This contract is subject to renewal: Yes
Description of renewals:
The Authority proposes to enter into one Contract for an initial period of three (3) years, with two (2) further optional extensions each of 12 months in the Authority’s sole discretion and with the agreement of the successful Tenderer.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
ALL PROPERTIES
II.2.2) Additional CPV code(s)
31625200
31518200
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
II.2.4) Description of the procurement
Testing and inspection of fire alarms and emergency lighting systems including day to day reactive repairs to fire alarm systems. This includes bi-annual testing and inspection of each fire alarm system whilst emergency lighting systems, testing and inspection is carried out on a monthly and annually basis.The contract also includes attending to day-to-day reactive breakdown repairs to fire alarm systems and emergency lighting installations as and when required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
111 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2022
End:
31/03/2025
This contract is subject to renewal: Yes
Description of renewals:
The Authority proposes to enter into one Contract for an initial period of three (3) years, with two (2) further optional extensions each of 12 months in the Authority’s sole discretion and with the agreement of the successful Tenderer.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/01/2022
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
27/01/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
22/12/2021