Prior information notice
This notice is a call for competition
Section I: Contracting
authority
I.1) Name and addresses
Post Office Ltd
Finsbury Dials 20, Finsbury Street
London
EC2Y 9AQ
UK
Contact person: Romano Castello
Telephone: +44 7753460738
E-mail: romano.castello@postoffice.co.uk
NUTS: UKI
Internet address(es)
Main address: https://www.postoffice.co.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://postoffice.wax-live.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://postoffice.wax-live.com
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://postoffice.wax-live.com
I.4) Type of the contracting authority
Other: Postal Authority
I.5) Main activity
Other: Postal Authority
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Goods/Services Related To The Provision Of Date Stamps
Reference number: C101552
II.1.2) Main CPV code
30192150
II.1.3) Type of contract
Supplies
II.1.4) Short description
Post Office Limited (POL) has circa 11, 500 branches located in UK, Scottish Isles & NI
A variety of Date stamps are used to validate several documents and partner banking products.
POL require a supplier of new date stamps + consumables; maintenance & consumables of existing date stamps in the network; secure disposal of end of life date stamps both existing and newly purchased (once end of life)
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UK Wide including NI & Scottish isles
II.2.4) Description of the procurement
Post Office Limited (POL) has circa 11, 500 branches located in UK, Scottish Isles & Northern Ireland. A variety of Date stamps are used to validate several documents and partner banking products
POL has a requirement for a supplier of new date stamps + consumables; maintenance of existing date stamps in the network; provision of consumables of existing date stamps; the secure disposal of end of life date stamps both existing and newly purchased (once end of life)
The Goods:
1.Supplier either needs to be a manufacturer or have a close working relationship with the manufacturer.
2.Full list of Date Stamp Requirements will be provided
3.Supplier will need to provide consumables for the current stock of date stamps in the network. Details to be provided.
The Services:
1.Supplier is required to have a dedicated POL online ordering portal or page that only POL or POL Agents can access (for security reasons)
2.Most orders will be made by branch, but the requirement to facilitate bulk orders via the Post Office project management team.
3.Supplier is required to have a secure process for ordering outside of the portal for staff unable to order online.
4.Ability to process payments from individual branches as well as payments for bulk orders made directly from Post Office Ltd (Purchase Order)
5.Ability to securely dispose of date stamps at the end of their life cycle or adhoc due to branch closures. (New Date stamps & existing), 6. Supplier is required to have a dedicated account manager to deal with POL.
7.Required: helpline with a local rate number.
8.Required: provision of Monthly MI; orders, spend, destructions, asset register etc.
9.Provision of adhoc maintenance for the existing stock of date stamps in the network in addition to newly purchased.
10.Additional Note: As part of the tender process, the Self-Inking Date stamp will need to go through a testing process to ensure it is fit for purpose
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/12/2021
This contract is subject to renewal: Yes
Description of renewals:
Optional 3 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
1. Supplier either needs to be a manufacturer or have a close working relationship with the manufacturer.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of expressions of interest
Date:
11/01/2022
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.5) Scheduled date for start of award procedures
21/03/2022
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The majority of the orders will come directly from Post Office Limited branches, circa 11.5k in total. A proportion of order will come from our Programme Office, these will be for bulk orders
VI.4) Procedures for review
VI.4.1) Review body
Post Office Limited
Finsbury Dials 20, Finsbury Street
London
EC2Y 9AQ
UK
VI.5) Date of dispatch of this notice
23/12/2021