Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Rainbow Multi Academy Trust
Unit 7, King Edward Mine, Troon, Cambourne
Cornwall
TR14 9HW
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK3
Internet address(es)
Main address: https://www.rainbowacademy.org.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Rainbow Multi Academy Trust ~ Cleaning Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the following five schools within The Rainbow Multi Academy Trust (MAT):
•Penponds School
•St Meriadoc Infant School
•St Meriadoc Junior School
•Troon Community School
•St Ives Infant School
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
578 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK3
Main site or place of performance:
Cornwall and Isles of Scilly
II.2.4) Description of the procurement
The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the following five schools within The Rainbow Multi Academy Trust (MAT):
•Penponds School https://penponds.eschools.co.uk/web/our_school
•St Meriadoc Infant School https://www.st-meriadoc-inf.cornwall.sch.uk/
•St Meriadoc Junior School https://www.st-meriadoc-jnr.cornwall.sch.uk/
•Troon Community School https://www.troon.cornwall.sch.uk/website
•St Ives Infant School https://www.st-ives-inf.cornwall.sch.uk/web
The Rainbow MAT is growing with St Ives currently undergoing its formal transfer into the Trust.
The Trust is seeking a suitably experienced contractor who has current experience of working within the education marketplace, ideally with a strong operational base within the South West of England, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period.
The successful Contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month, by the appointed management team, to update the senior management team within the Trust on the contract’s performance.
TUPE is expected to apply and it is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
The Contractor may be asked to undertake works not included in this Specification from time to time. Aside from the cost of materials, additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.
The contract will commence on 1 January 2022 for an initial contract period of three years, with the option to extend the contract for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract.
The contract will be fixed price in nature. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/449HCH7Y9Z
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-011191
Section V: Award of contract
Contract No: 011191
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/10/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
KGB Cleaning South West Limited
06941723
10 Hillside
Burghfield Common
RG7 3BQ
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 566 946.67
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=652971364
GO Reference: GO-20211222-PRO-19434290
VI.4) Procedures for review
VI.4.1) Review body
The Rainbow Multi Academy Trust
Unit 7, King Edward Mine, Troon, Cambourne
Cornwall
TR14 9HW
UK
VI.5) Date of dispatch of this notice
30/12/2021