Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
UK
Contact person: Barbara Foxwell
Telephone: +44 1312713664
E-mail: barbara.foxwell@midlothian.gov.uk
NUTS: UKM73
Internet address(es)
Main address: http://www.midlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Delivery of Ski Matting to Midlothian Snow Sports Centre
Reference number: MID/22/39
II.1.2) Main CPV code
37411100
II.1.3) Type of contract
Supplies
II.1.4) Short description
Supply and Delivery of Ski Matting to Midlothian Snow Sports Centre at Hillend. The proposed matting must conform with existing matting on the slopes at Hillend.
II.1.5) Estimated total value
Value excluding VAT:
409 560.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
Midlothian Snow Sports Centre
II.2.4) Description of the procurement
Supply and delivery of artificial ski matting for Midlothian Snow Sports Centre at Hillend. The proposed matting must conform with existing matting on the slopes at Hillend. Full details are provided in the Invitation to Tender document on PCS.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30%
Price
/ Weighting:
70%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option for two one year extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All relevant selection criteria will be included in the SPD Scotland module within PCS.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/01/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
09/01/2023
Local time: 12:00
Place:
PCS
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Any future tender opportunities are likely to be published approximately 6 months before the end of the contract.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
You must not contact anyone at the Authority directly in relation to this tender exercise, doing so may result in your exclusion from any further part in the process.
All questions must be raised using the provided Question & Answer facility within this notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=715150.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As part of this contract the successful contractor are expected to provide a minimum of two community benefits. Please refer to Section 5 Technical Questionnaire in the invitation to tender document for further details. Delivery of committed community benefits will be monitored throughout the contract lifetime.
(SC Ref:715150)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=715150
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Sheriff Cour House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
VI.5) Date of dispatch of this notice
30/11/2022