Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Enterprise c/o Colliers International
Level 6, 2 West Regent Street
Glasgow
G2 1RW
UK
Contact person: Adam Cunningham
Telephone: +44 1412261000
E-mail: adam.cunningham@scotent.co.uk
NUTS: UKM82
Internet address(es)
Main address: www.colliers.com
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17863
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Mechanical & Electrical (M&E) Services - Scottish Enterprise Investment Portfolio (P23-0022)
Reference number: P23-0022
II.1.2) Main CPV code
50710000
II.1.3) Type of contract
Services
II.1.4) Short description
Mechanical & Electrical planned and preventative maintenance (PPM) and on-call, ad hoc reactive services for the maintenance of the Scottish Enterprise multi–occupied investment properties across Scotland. These properties are rented to a number of individual companies and organisations and therefore need to be maintained to provide safe and compliant offices in line with Health & Safety legislation and lease requirements and to achieve value for money to minimise service charges to tenants.
The contract is anticipated to commence in April 2023 and run for initial 60 months, with a further 12 month optional extension.
Full details can be found within the Invitation to Tender (ITT).
II.1.5) Estimated total value
Value excluding VAT:
480 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50710000
50000000
50700000
50711000
71334000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Mechanical & Electrical planned and preventative maintenance (PPM) and on-call, ad hoc reactive services for the maintenance of the Scottish Enterprise multi–occupied investment properties across Scotland. These properties are rented to a number of individual companies and organisations and therefore need to be maintained to provide safe and compliant offices in line with Health & Safety legislation and lease requirements and to achieve value for money to minimise service charges to tenants.
The contract is anticipated to commence in April 2023 and run for initial 60 months, with a further 12 month optional extension.
Full details can be found within the Invitation to Tender (ITT).
II.2.5) Award criteria
Criteria below:
Quality criterion: Prompt Payment provisions (if utilising sub-contractors)
/ Weighting: Pass/Fail
Quality criterion: Methodology & PPM planner
/ Weighting: 40
Quality criterion: Sustainability
/ Weighting: 15
Quality criterion: Innovation
/ Weighting: 12
Quality criterion: Staff certification, skills, training matrix, staff development policies & processes & ongoing training plans & development of capabilities
/ Weighting: 11
Quality criterion: Systems (labour planning, document database, mobile devices)
/ Weighting: 10
Quality criterion: Fair Work First
/ Weighting: 7
Quality criterion: Management Team Structure
/ Weighting: 5
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
480 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: Yes
Description of renewals:
Following the initial period of 60 months, a further 12 months can be taken forward at Scottish Enterprise's discretion, equalling a total duration of 72 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Following the initial period of 60 months, a further 12 months can be taken forward at Scottish Enterprise's discretion, equalling a total duration of 72 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Where relevant, the selection criteria will be included in the SPD Scotland online module.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Where relevant, the selection criteria will be included in the SPD Scotland online module.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Where relevant, the selection criteria will be included in the SPD Scotland online module.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Terms and conditions are included within the Invitation to Tender (ITT) documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/01/2023
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
31/01/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
SPD Statement for 2A.17 – Form of Participation (Notably as part of a group, consortium, joint venture or similar). Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation.
SPD Statement for 2C.1 - Where the main bidder relies on the capacities of other entities in order to meet the selection criteria, the bidder must provide a separate SPD response setting out the information required under SPD (Scotland): Part II (sections A and B); Part III exclusion grounds; the relevant part of Section IV selection criteria; and Part V (if applicable) for each of the entities concerned.
SPD Statement for 2D.1.2 – If the bidder proposes to subcontract any part(s) of the service and those sub-contractors are not relied upon, they should arrange for a separate SPD response from each potential subcontractor. The subcontractors must complete the relevant parts of the SPD (Scotland) (Sections A and B of Part II and Part III only) to self declare whether there are grounds for their exclusion.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=715188.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:715188)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=715188
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
Sheriff Clerk’s Office, PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
UK
Telephone: +44 1414298888
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court
VI.4.2) Body responsible for mediation procedures
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UK
Telephone: +44 1412425466
E-mail: SPOEprocurement@scotland.gsi.gov.uk
Internet address(es)
URL: http://www.gov.scot/Topics/Government/Procurement/Selling/supplier-enquiries
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015, may bring proceedings that will be started in the High Court.
VI.4.4) Service from which information about the review procedure may be obtained
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UK
Telephone: +44 1412425466
E-mail: SPOEprocurement@scotland.gsi.gov.uk
Internet address(es)
URL: http://www.gov.scot/Topics/Government/Procurement/Selling/supplier-enquiries
VI.5) Date of dispatch of this notice
30/11/2022