Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Knowes Housing Association Ltd
10 Field Road, Faifley
Clydebank
G81 5BX
UK
Contact person: Kennedy Chilambe
Telephone: +44 1389877752
E-mail: kchilambe@knowes.org
NUTS: UKM81
Internet address(es)
Main address: www.knowes.org
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11062
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurance Services 2023 -2026 Knowes Housing Association Ltd
Reference number: KHAINSURANCE2023
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Knowes Housing Association is a Registered Social Landlord located in the Faifley/Duntocher area of Clydebank in West Dunbartonshire. We own and let 1048 properties and provide insurance for 192 factored properties. We have 23 members of staff.
We are looking to tender our insurance services for three years from 15 March 2023 to 14 March 2026 with an option to extend for a further two
years (3 plus 1 plus 1). We are looking for bids from brokers or insurance companies with experience of working in the social housing or similar sectors.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM81
Main site or place of performance:
Clydebank, West Dunbartonshire
II.2.4) Description of the procurement
This is an open tender and invitations are sought from appropriate insurance companies or brokers who are able to provide the range of insurance services detailed in Knowes' invitation to tender document. It is planned to award the contract for three years with an option to
extend for a further two (3 plus 1 plus 1)
II.2.5) Award criteria
Criteria below:
Quality criterion: Extent of cover including extensions and exclusions
/ Weighting: 25
Quality criterion: Housing Sector Experience
/ Weighting: 10
Quality criterion: The quality and effectiveness of claims service
/ Weighting: 10
Quality criterion: Account Management
/ Weighting: 10
Quality criterion: Risk Management
/ Weighting: 5
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
15/03/2023
End:
14/03/2026
This contract is subject to renewal: Yes
Description of renewals:
Open to renew for a further two years (plus 1 plus 1) - maximum length of contract 5 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Additional options or variants may be included at the discretion of the supplier if it is felt they would add value to the cover or meet a gap in the cover not specified in the tender specification document. Cost of additional services offered should be shown as an add on to the contract and not included in tender price.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant selection criteria will be included in the SPD Scotland module - also please refer to the Insurance Tender Specification Document provided.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The relevant selection criteria will be included in the SPD Scotland module.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The relevant selection criteria will be included in the SPD Scotland module.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per specified within tender documentation
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/01/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
13/01/2023
Local time: 12:00
Place:
Clydebank
Information about authorised persons and opening procedure:
to be opened by Head of Finance and Head of Property Services and reviewed by CEO
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=715635.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:715635)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=715635
VI.4) Procedures for review
VI.4.1) Review body
Dumbarton Sheriff Court
Sheriff Court House, Church Street
Dumbarton
G82 1QR
UK
Telephone: +44 1389763266
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/dumbarton-sheriff-court-and-justice-of-the-peace-court
VI.4.2) Body responsible for mediation procedures
Dumbarton Sheriff Court
Dumbarton
G82 1QR
UK
VI.5) Date of dispatch of this notice
05/12/2022