2.2
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Description of the contract
2.2. Mind Monmouthshire, Newport Mind, Torfaen and Blaenau Gwent Mind are now looking for organisations or individual consultants to provide independent specialist expertise and additional capacity to support the respective organisations to merge by 31st of March 2023.
2.3. The successful tenderer will be expected to
2.3.1. Devise a comprehensive project plan in conjunction with the merger implementation group to effect the merger by 31st of March 2023. The merger implementation group consists of the CEOs and Chairs of the Boards of Directors of the three local Minds involved.
2.3.2. Taking into account the needs, interrelationships and timelines of various stakeholders in the development of the project plan including:-
o People with mental health problems being provided with services
o Staff of each organisation particularly in relation to consultation and notification rights around TUPE
o Funders including local authorities, the health board, grant funders such as Comic Relief, Children in Need and the National Lottery
o The solicitors commissioned to advise on specific aspects of the project such as transfer of assets , human resources and TUPE,
o Mind the national charity particularly in connection with the name change and the change of Memorandum and Articles of Association
o The Charity Commission and Companies House.
o Auditors
2.3.3. Draw up a project plan with an accompanying Gantt chart in conjunction with the merger implementation group as well as through discussions with individual group members and other stakeholders where appropriate that details how:-
o The respective organisations move from the current situation to merging within the time frame, identifying the necessary actions required to merge and identifying actions that will be required immediately post-merger.
o The name of new organisation will be confirmed and process to effect change with national Mind detailed.
o The Memorandum and Articles of Association for Newport Mind will be amended and updated to reflect the realities of the merged organisation, outlining a process for the completion and adoption of the new Memorandum and Articles of Association prior to, or at merger.
o TUPE issues will be identified, discussed and progressed within the respective organisations outlining the process for smooth transfer of staff in a timely manner to the new merged organisation.
o A list of fixed assets and liabilities for the respective organisations is agreed and drawn up (properties, pension liabilities, subsidiary organisation etc.) detailing the process, legal advice required and timelines for the efficient transfer to the new merged organisation.
o A shadow board will be developed for the new organisation in readiness to take over strategic responsibility at the point of merger ensuring that the new board has the right mix of knowledge, skills and abilities to support the new organisation.
o The new organisation will operate developing a short, mid and long term operating structure for the new organisation being aware of TUPE and taking into account the likely changes at CEO level and the needs of the services.
o A risk register will be developed to detailing how any risks associated with the merger will be identified and recorded alongside the development of appropriate plans and actions to mitigate, reduce or remove any risks identified.
2.3.4. Have responsibility for keeping the project plan on track and to time, coordinating, liaising and communicating effectively with all relevant internal and external stakeholders to make sure this happens.
2.3.5. Provide regular updates to the merger implementation group on progress as well as any delays, problems or challenges working to find solutions and ensuring that the project remains on time.
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5.4
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Other Information
This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.
Collaborative arrangements:
1st Dinas Powys Scout Group, Aberglasney Restoration Trust, Action on Hearing Loss, Addoldai Cymru, Age Concern Cardiff and the Vale of Glamorgan, Age Concern Swansea, Age Cymru, Agoriad Cyf, All Wales Ethnic Minority Association, Amelia Trust Farm, Amlwch Industrial Heritage Trust, Anglesey Model Village Ltd, Anglesey Young Farmers Clubs, Archdiocese of Cardiff, Arts & Business Cymru, Association of Voluntary Organisations in Wrexham, Awen Cultural Trust, Barnardo Services Limited, Barnardo's Cymru, Black Environment Network, Bodelwyddan Castle Trust, BookTrust, Booktrust Cymru, Borough Theatre Abergavenny Limited, Brecon Beacons Tourism, British Red Cross, Brymbo Heritage Trust, BulliesOut, CAB Gwynedd and De Ynys Mon, Caer Las, Caerphilly Women's Aid, Caia Park Partnership Ltd (CPP), Canal and River Trust, Canolfan Ucheldre Centre, Cardiff Third Sector Council, Care and Repair Cymru, Carnegie UK Trust, CAVS, Celtic Leisure, Centre for Alternative Technology, Chapel Bay Fort and Museum, Charity and Public Funded Bodies, Charity and Public Funded Bodies, Children in Wales, Chwarae Plant, Chwarae Teg, CILT Cymru, Clarbeston Road Association Football Club, Clwydian Range Food Trail, Clybiau Plant Cymru Kids' Clubs, Coed Cymru Cyf, Community & Voluntary Support Conwy, Community Music Wales, Community Transport Association, Construction Industry Training Board (CITB), Cornelly & District Development Trust, Credu Charity Ltd, Creu Cymru, CRT Property Investments Limited, Cwmni'r Frân Wen, Cwmpas, Cylch-Wales Community Recycling Network, Cymdeithas Gofal The Care Society, Cymorth Cymru, Cymru Kids'' Clubs, Cyngor ar Bopeth Gwynedd Citizens Advice, Cynnal, Cynon Valley Crime Prevention Association, DANSA Ltd, Dinas Powys Library and Activity Centre, Disability Wales, Dryslwyn Community Shop, Dyfed Archaeological Trust, Dyfodol Powys Futures, Elan Valley Trust, Enfys Foundation, Engineering Education Scheme Wales, Ffestiniog and Welsh Highland Railways, Firebrake Wales, FOCUS Wales, Funky Dragon, Galeri Caernarfon Cyf, Gladstone's Library, Glamorgan Voluntary Services, Glantawe Outdoor Education Academy, Groundwork North Wales, Groundwork Wales, Hafod Care, Halo Leisure, Hay Castle Trust Ltd, Home Start Caerphilly Borough, Hope Rescue, Innovate Trust, Insole Court Trust, Institute of Fundraising, Keep Wales Tidy, Lantra, Learning Disability Wales, Life Changes Trust, Llamau, Llandudno Museum, Llangollen Railway Trust, Low Carbon Swansea, Ludchurch Village Committee, Medrwn Mon, Mencap Cymru, Menter Cwm Gwendraeth, Merthyr Town Football Club, Merthyr Tydfil Institute for the Blind, Montgomeryshire Wildlife Trust, Mudiad Meithrin, Mudiad Ysgolion Meithrin, Mynyddygarreg Welfare Hall, National Trust, Neath Port Talbot CVS, Nesta, Neuadd Bentref Llanddona Village Hall, Newport Memorial Hall, Newport Mind Association, Newport Norse, Nsaafan, Oriel Davies Gallery, Pembroke Castle Trust, Pembrokeshire Association of Voluntary Services (PAVS), Penarth Arts and Crafts Limited, Picton Castle Trust, Planning Aid Wales, Plantlife, Platfform, Play Right/Chwarae Iawn, Play Wales, Pontypridd YMCA, Pori Natur a Threftadaeth, Powys Moorland Partnership, Pride Cymru, ProMo-Cymru Ltd, RAY Ceredigion, Royal Voluntary Service, RSPB, RSPCA Llys Nini, SafeLives, Save the Children Wales Programme, Severn Wye Energy Agency, Skills Active, Skills for Justice, Small World Theatre, SNAP Cymru, Snowdonia Society, South Denbighshire Community Partnership (SDCP), St John Cymru Wales, Sustrans Limited, Swansea Council for Voluntary Service, Swansea YMCA, Teach First, Techniquest, Tenovus Cancer Care, The 3G''s Development Trust, The Coalfields Regeneration Trust, The Federation of City Farms and Community Gardens, The Fostering Network, The Greenfield Valley Trust Ltd, The National Trust, The Penllergare Trust, The Prince's Foundation, The Prince's Trust, The Reading Agency, The Wallich, The Wildlife Trusts, Theatr Bara Caws, Tir Coed, Treftadaeth Llandre Heritage, Tri-County Play Association, Tudor John, Ty Hafan Children''s Hospice, Urdd Gobaith Cymru, Vale Centre for Voluntary Services (VCVS), Voluntary Action Merthyr Tydfil, Wales Council for Voluntary Action, Wastesavers Charitable Trust Limited, Welsh Sports Association, Welsh Timber Forum Ltd, Welshpool & Llanfair Light Railway, Wildlife Trust of South and West Wales, Woodland Trust / Coed Cadw, WRAP, Wyeside Arts Centre, Ystradowen Community & Sports Association
(WA Ref:127275)
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