Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Newcastle upon Tyne t/a Newcastle University
King's Gate
Newcastle upon Tyne
NE1 7RU
UK
Contact person: Mr Steven Hogg
E-mail: steven.hogg@ncl.ac.uk
NUTS: UKC22
Internet address(es)
Main address: https://www.ncl.ac.uk
Address of the buyer profile: https://www.ncl.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Login
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
(NU/1829) - Collection, Transportation, and Disposal of Wastes Arising from Human and/or Animal Related or Similar Research
Reference number: DN646371
II.1.2) Main CPV code
90524100
II.1.3) Type of contract
Services
II.1.4) Short description
This tender is to establish a Contract for services to collect, transport and dispose of wastes from human and/or animal healthcare and/or related research.
The objectives of the Contract are to:
• Provide a compliant, resilient, efficient, and cost-effective service , undertaking, and managing the safe collection, handling, transport, and disposal of segregated wastes from University sites to the point of final disposal.
• Achieve zero to landfill on all waste streams, including treated and non-hazardous waste.
• Reduce the carbon footprint of the University’s waste activities by moving waste up the Waste Hierarchy.
• Provide monthly accurate University specific data on waste weights, uplifts, categories, transport miles, treatment type and associated CO2 equivalent emissions.
• Support the University to train staff in ‘best practice’ waste management principles, to reduce waste and improve segregation.
• Seek to continually improve the service delivered and develop sustainable waste minimisation, reuse, and recycling opportunities wherever possible.
• Maintain and continually demonstrate full compliance with all regulatory requirements and applicable codes of practice.
The awarded contract will focus on logistical and service improvements, minimisation in environmental impact and movement up the Waste Hierarchy as well as cost efficiency.
The desired services are presented and will be awarded according to Lots. Each Lot is based around the characteristics, collection requirements or potential outcomes of the waste streams in question.
Lots will be awarded exclusively to the successful Provider; however, it is not possible or desirable to guarantee tonnages within each Lot.
Providers may tender for more than one Lot:
• Lot 1 - Hazardous healthcare and related research wastes requiring treatment prior to disposal (AT) or High Temperature Incineration (HTI)
• Lot 2 - Non-Hazardous Healthcare and Related Research Wastes (appropriate for e.g., municipal waste to energy disposal
• Lot 3 – Chemically Contaminated Laboratory Waste from Research and Teaching
Contracts will be awarded for a period of 3 years (36 months) with an option for a further two, one-year (12 month) extensions at the agreement of both parties.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Hazardous healthcare and related research wastes requiring treatment prior to disposal (AT) or High Temperature Incineration (HTI)
II.2.2) Additional CPV code(s)
90524100
90524200
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Absolute hazardous (AH) waste type from:
• Laboratories specialising in teaching and research associated with human healthcare activities
• Laboratories and animal housing areas associated with animal related research and animal activities
• Research and Teaching activities that generate biologically and chemically contaminated waste from engineering and other departments.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
This is a renewal of a previous contract.
Contract expected to be re-tendered in advance of expiry or following termination
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Options to extend for a further two, one-year (12 month) extensions at the agreement of both parties
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Non-Hazardous Healthcare and Related Research Wastes (appropriate for e.g., municipal waste to energy disposal
II.2.2) Additional CPV code(s)
90524100
90524200
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Waste from laboratories, which is autoclaved on-site. The University has accepted the system that autoclaved laboratory waste can be consigned as offensive waste (as per the Department of Health Guidance, Health Technical Memorandum HTM 07-01).
The University also produces research animal waste bedding that is not contaminated with chemicals and whose collection and disposal is not subject to special requirements to prevent infection.
The University wishes to dispose of this material via an Energy from Waste facility
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
This is a renewal of a previous contract.
Contract expected to be re-tendered in advance of expiry or following termination
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Options to extend for a further two, one-year (12 month) extensions at the agreement of both parties
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Chemically Contaminated Laboratory Waste from Research and Teaching
II.2.2) Additional CPV code(s)
90524100
90524200
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Waste from laboratories that is contaminated with residual chemicals, that are highly unlikely to meet the concentration limits or thresholds within WM3 to classify them as hazardous waste and / or contain biological elements that would not meet the definition of infectious (the definitions being ‘waste containing viable micro-organisms or their toxins which are known or reliably believed to cause disease in man or other living organisms’). This waste stream includes wipes, gloves, blue roll, culture plates, specimen packaging, empty reagent containers, trays, petri dish, plastic tubes, foil trays, plastic pipettes, single use equipment, universal containers etc. the material is contaminated with residual chemical.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
This is a renewal of a previous contract.
Contract expected to be re-tendered in advance of expiry or following termination
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Options to extend for a further two, one-year (12 month) extensions at the agreement of both parties
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/01/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/01/2023
Local time: 12:05
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
University of Newcastle upon Tyne t/a Newcastle University
Newcastle upon Tyne
NE1 7RU
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.
VI.5) Date of dispatch of this notice
06/12/2022