Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
Southend on Sea
SS2 6ER
UK
Contact person: Ms Liz Green
Telephone: +44 1702215459
E-mail: lizgreen@southend.gov.uk
NUTS: UKH31
Internet address(es)
Main address: http://www.southend.gov.uk/
Address of the buyer profile: http://www.southend.gov.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SBC TC11 - Asbestos Surveying, Sampling and Consultancy Services for Public and Domestic Buildings within the Borough of Southend on Sea
Reference number: DN577322
II.1.2) Main CPV code
90700000
II.1.3) Type of contract
Services
II.1.4) Short description
Southend Borough Council is carrying out this procurement exercise in the form of a two-stage Restricted procurement procedure for the Provision of Asbestos Surveying, Sampling and Consultancy Services to Public and Domestic Buildings, on behalf of and for Southend Borough Council and South Essex Homes to establish Measured Term Contracts, for the contracting authorities. Lot 3 will be a Framework Agreement and will incorporate call-off contracts through a mini-competition procedure with no guarantee of any services being awarded
This provision is broken down into the following lots:
Lot 1 – Asbestos Management Surveys & Re-Inspections to the Council’s Public Buildings; under a JCT Measured Term Contract
Lot 2 - Asbestos Management Surveys & Re-Inspections to South Essex Homes Domestic Buildings under a JCT Measured Term Contract
Lot 3 - Framework Agreement for Refurbishment and Demolition Surveys, Bulk Sampling, Air Testing and Consultancy to Public and Domestic buildings under the terms and conditions of a JCT Measured Term Contract. This Lot will incorporate call-off contracts through a mini-competition procedure with no guarantee of any services being awarded
Suitably qualified, skilled and experienced organisations are invited to express an interest in stage 1 of this procurement procedure. Full details of this opportunity and how to respond are included in the procurement and draft tender documents.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
256 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Asbestos Management Surveys & Re-Inspections to the Council’s Public Buildings
II.2.2) Additional CPV code(s)
79311000
90700000
II.2.3) Place of performance
NUTS code:
UKH31
II.2.4) Description of the procurement
Southend-on-Sea Borough Council manage and maintain multiple public access buildings located throughout the borough including theatres, museums, libraries, office blocks and educational facilities. Lot 1 involves the annual re-inspection of existing asbestos registers as well as the commissioning of new asbestos management survey where new properties are added to the department’s portfolio. Call out orders will be raised where additional bulk sampling is required for the management of the buildings and when air testing is required.
Southend Council has concluded that its requirements are best achieved by appointing 1 supplier under this Lot to deliver this service under the JCT Measured Term Contract.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All criteria and exclusion grounds to be used to short-list candidates to be Invited to Tender are set out in the tender documents and the Supplier Questionnaire available to download on https://procontract.due-north.com - Reference no. DN577322.
Lot No: 2
II.2.1) Title
Asbestos Management Surveys & Re-Inspections to South Essex Homes Domestic Buildings
II.2.2) Additional CPV code(s)
79311000
90700000
II.2.3) Place of performance
NUTS code:
UKH31
II.2.4) Description of the procurement
South Essex Homes (SEH) manages approximately 6,000 dwellings in addition to communal areas ranging in age from pre-war to the 1980’s on behalf of Southend on Sea Borough Council. Lot 2 involves undertaking asbestos management surveys to requirements stated and in accordance with HSG264 in domestic occupied and void properties. Under this Lot the Consultant will be required to provide all aspects of an asbestos consultancy including surveying, organising, and supervising removal and reinstatement operations, advice, and air monitoring. Additionally, the Consultant will be required to have a UKAS Accredited in-house laboratory to undertake bulk sampling and have the ability to integrate their IT with SEH existing Apex Asbestos Register.
Southend Council has concluded that its requirements are best achieved by appointing 1 supplier under this Lot to deliver this service under the JCT Measured Term Contract.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All criteria and exclusion grounds to be used to short-list candidates to be Invited to Tender are set out in the tender documents and the Supplier Questionnaire available to download on https://procontract.due-north.com - Reference no. DN577322.
Lot No: 3
II.2.1) Title
Framework Agreement for Refurbishment and Demolition Surveys, Bulk Sampling, Air Testing and Consultancy to Public and Domestic buildings
II.2.2) Additional CPV code(s)
79311000
90700000
II.2.3) Place of performance
NUTS code:
UKH31
II.2.4) Description of the procurement
Southend-on-Sea Borough Council manage and maintain multiple public access buildings located throughout the borough including theatres, museums, libraries, office blocks and educational facilities. South Essex Homes (SEH) manages approximately 6,000 dwellings in addition to communal areas ranging in age from pre-war to the 1980’s on behalf of Southend on Sea Borough Council.
Lot 3 will be a Framework Agreement which will involve undertaking refurbishment and demolition (R&D) asbestos surveys in preparation for project works. Call out orders will be raised where additional bulk sampling is required for the management of the buildings and when air testing is required for asbestos removal works. This Lot will incorporate call-off orders/contracts through a mini-competition procedure with no guarantee of any services being awarded.
Southend Council has concluded that its requirements are best achieved by appointing 5 suppliers under this Lot to deliver this service under the JCT Measured Term Contract.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All criteria and exclusion grounds to be used to short-list candidates to be Invited to Tender are set out in the tender documents and the Supplier Questionnaire available to download on https://procontract.due-north.com - Reference no. DN577322
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-030683
Section V: Award of contract
Lot No: 1
Title: Asbestos Management Surveys & Re-Inspections to the Council’s Public Buildings
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/07/2022
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
O C Consulting (UK) Ltd T/A Manestream
Cheshunt
UK
NUTS: UKH23
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 36 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Asbestos Management Surveys & Re-Inspections to South Essex Homes Domestic Buildings
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/10/2022
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Airborne Environmental Consultants (AEC)
Brentwood
UK
NUTS: UKH3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 100 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Framework Agreement for Refurbishment and Demolition Surveys, Bulk Sampling, Air Testing and Consultancy to Public and Domestic buildings
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/08/2022
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Broadland Group Ltd
Wickford
UK
NUTS: UKH3
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Environtec Ltd
Hatfield Peverel
UK
NUTS: UKH3
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
OC Consulting (UK) Ltd TA Manstream
Cheshunt
UK
NUTS: UKH2
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Riverside Environmental Services Ltd
Hextable
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Core Surveys Ltd
Fletching Common
UK
NUTS: UKJ2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
110 000.00
GBP
/ Highest offer:
130 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Services
London
UK
VI.5) Date of dispatch of this notice
07/12/2022