Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Eastern Regional College
Victoria Avenue
NEWTOWNARDS
BT23 7EH
UK
Contact person: SSDAdmin.CPDfinance-ni.gov.uk
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ID 4326734 - DfE - SERC - E-Payment Platform and Online Store
Reference number: ID 4326734
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
South Eastern Regional College (SERC) is inviting submissions for the provision of an integrated E-payment platform, online store and its related functionality, including ongoing support and maintenance. The payment channels must integrate to the College’s IT systems for automatic allocation of payment transaction data. The College is seeking to develop efficient and cost-effective arrangements which will be capable of meeting future market and technological changes, and which will meet, and often exceed, user expectations. Please refer to the Specification for more details on the services required.
II.1.5) Estimated total value
Value excluding VAT:
140 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
48190000
48200000
48442000
48480000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
South Eastern Regional College (SERC) is inviting submissions for the provision of an integrated E-payment platform, online store and its related functionality, including ongoing support and maintenance. The payment channels must integrate to the College’s IT systems for automatic allocation of payment transaction data. The College is seeking to develop efficient and cost-effective arrangements which will be capable of meeting future market and technological changes, and which will meet, and often exceed, user expectations. Please refer to the Specification for more details on the services required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Cost criterion: Cost
/ Weighting: 50
II.2.6) Estimated value
Value excluding VAT:
140 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This Contract is for an initial period of 5 years with the option to extend for 2 further periods of 1 year each.(5yrs+1yr+1yr)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This Contract is for an initial period of 5 years with the option to extend for 2 further periods of 1 year each.
(5yrs+1yr+1yr)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/01/2023
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
11/04/2023
IV.2.7) Conditions for opening of tenders
Date:
11/01/2023
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
This contract will potentially be due to be re-procured after the initial contract period and/or following any extensions.
VI.3) Additional information
The successful contractor’s performance on this contract will be managed as per the specification and regularly monitored Contractors... not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor... fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they... still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further... action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded.. as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and this contract may. be terminated. . . A central register of such notices for supplies and services contracts will be maintained and published on the CPD... website. Any contractor in receipt of a notice of unsatisfactory performance will be required to declare this in future tender submissions... for a period of 3 years from the date of issue of the notice. It may also result in the contractor being excluded from all procurement... competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement... Policy. The authority expressly reserves the rights: (i) not to award any contract as a result of the procurement process commenced.. by. publication of this notice;. . (ii) to make. whatever changes it may see fit to the content and structure of the tendering competition;. . (iii). to award (a) contract(s) in. respect of any. part(s) of the (services) covered by this notice; and. . (iv) to award contract(s) in stages and.. in no. circumstances will the authority be liable for any costs incurred by candidates
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR2015 as amended
United Kingdom
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where.. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is.. communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful.. tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
08/12/2022