Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Yorkshire Ambulance Authority NHS Trust
Units 2 and 3, Trinity Business Park, Turner Way
Wakefield
WF2 8EE
UK
Contact person: Robert Langthorne
Telephone: +44 7517549768
E-mail: robert.langthorne@nhs.net
NUTS: UKE45
Internet address(es)
Main address: https://www.yas.nhs.net
Address of the buyer profile: https://www.yas.nhs.net
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Northern Ambulance Alliance (NAA) Common CAD (Computer Aided Dispatch) system
Reference number: YAS 53 2022_23
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Yorkshire Ambulance Service NHS Trust is the contracting authority (the “Authority”) for the appointment of a single supplier to a framework (the “Framework”) on behalf of the NAA Common CAD project. NAA consists of the four Ambulance Services covering the North of England and East Midlands ie North West Ambulance Service NHS Trust, Yorkshire Ambulance Service NHS Trust, East Midlands Ambulance Service NHS Trust, and North East Ambulance Service NHS Foundation Trust. <br/>This is a collaborative procurement between Yorkshire Ambulance Service NHS Trust, North West Ambulance Service NHS Trust and East Midlands Ambulance Service NHS Trust (together the “Participating NAA Trusts”) for the provision of a Common CAD solution. The Framework is to be available to the Participating NAA Trusts referenced above and any other in-scope organisation (as set out below at section VI.3).<br/>To apply for this opportunity please register on ATAMIS portal https://health-family.force.com/s/Welcome
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKE
II.2.4) Description of the procurement
The procurement involves the establishment of a framework with one (1) single economic operator. <br/>The NAA Common CAD Framework will comprise CAD services for three Service Lines (ie 999, 111, and Patient Transport Services) each capable of being called off independently or in any permutation at differing times, with associated infrastructure, delivery, development, support, and training services. <br/>The Framework contract is for a duration of seven (7) years. Individual call offs can be up to ten (10) years, with optional 3 x 12 month extensions. The intention of the Participating NAA Trusts referenced above is to call off each of the Service Lines for which they will contract from the Framework for an initial period of 10 years plus optional extensions of up to a total of 3 years.<br/>The Authority seeks to determine the most economically advantageous tender through an evaluation against both price and quality criteria. The Authority holds no preference with regards to the service delivery architecture (such as cloud, hosted, on premise) and will evaluate all submissions based on the criteria specified within the procurement documentation in order to realise the project’s aims and objectives.<br/>The project’s aims and objectives are detailed in the procurement documentation, available as described herein, and encompass the realisation of benefits including improved service efficiency and patient care from cross organisation and cross Service Line interoperability. <br/>The associated Framework and call-off contracts will allow a route to contract that presents an assured and transparent methodology and structure.<br/>To apply for this opportunity please register on, or visit our ATAMIS procurement portal https://health-family.force.com/s/Welcome
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
240 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Selection criteria as stated in the procurement documentation
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As stated in the procurement documentation
Minimum level(s) of standards required:
As stated in the procurement documentation
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/03/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/08/2023
IV.2.7) Conditions for opening of tenders
Date:
03/03/2023
Local time: 12:00
Place:
https://health-family.force.com/s/Welcome
Information about authorised persons and opening procedure:
Electronic opening
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
An interested parties conference will take place virtually via MS Teams on 15/12/22 at 9-11am GMT. The link to the conference can be obtained by contacting yas.naa@nhs.net. The Authority will present an overview of the invitation to tender (“ITT") and provide an opportunity for clarification questions. Any such questions will be logged and responses will subsequently be circulated to all Tenderers via the Atamis portal as soon as possible after the conference. It should be noted that this is not intended to exclude any subsequent requests for clarification which will be resolved by the clarification process described in the procurement documentation. <br/>Tenderers who submit a valid Tender will be expected to deliver an in person presentation and demonstration following submission. Tenderers must notify the Authority of their intention to bid and consequently the request for a presentation and demonstration session by 20/1/2023. Following receipt of an intention to bid, the Tenderer will be notified of provisional details of timings, venue and attendees for the presentation and demonstration session, to be confirmed following receipt of a valid Tender.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Strand
London
WC2A 2LL
UK
E-mail: website.enquiries@judiciary.gsi.gov.uk
Internet address(es)
URL: https://www.justice.gov.uk/
VI.4.2) Body responsible for mediation procedures
Yorkshire Ambulance Authority NHS Trust
Units 2 and 3, Trinity Business Park, Turner Way
Wakefield
WF2 8EE
UK
Internet address(es)
URL: https://www.yas.nhs.net
VI.5) Date of dispatch of this notice
09/12/2022