Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Manor Estates Housing Association Limited
5 New Mart Place
Edinburgh
EH14 1RW
UK
Telephone: +44 08000938823
E-mail: info@manorestates.org.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.manorestates.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15383
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
R&M and Voids
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
To carry out All-Trades reactive repairs including out of hours emergencies covering 365 days per year and 24/7 in-day and out of hours reactive repairs to properties and common areas at various sites within The Association stock as may be required from time to time during the Contract Period by the Contract Administrator or his representatives All trades works including but not exclusively Joiner, Plumber, Electrical, Builder, Plastering, Painting, Tiler, etc.
To carry out void repairs to properties at various sites and locations within The Association stock. The works are as may be required from time to time during the Contract Period by the Contract Administrator or his representatives. All-Trades works including but not exclusively Joiner, Plumber, Electrical, Builder, Plastering, Painting, Tiler and house clearance/cleaning, etc
II.1.5) Estimated total value
Value excluding VAT:
3 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM75
UKM72
II.2.4) Description of the procurement
Manor Estates Housing Association (MEHA) are seeking bids from contractors to service the R&M and Voids service. MEHA strives to achieve value for money in all its activities including reactive and void repairs, out of hours (OOH) service and may include Medical Adaptations, Kitchen and Bathroom Renewals.
The Contract will be for a period of 5 years; it will initially run for 3 years and then will have the option to extend for a further 2 single 12-month periods at The Association discretion.
Work will be to the approximate number of units as listed below and in the attached address lists and any other properties that come under The Association management or ownership.
1094 properties in total 1078 in the City of Edinburgh and 16 in Fife
185 Common Area Block, 458 owners, 3 Community Buildings and 1 Office.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Quality criterion: Interview (if selected)
/ Weighting: 20%
Cost criterion: Cost of Service
/ Weighting: 40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Contract will be for a period of 5 years; it will initially run for 3 years and then will have the option to extend for a further 2 single 12-month periods at The Association discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please see attached ITT for all information.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All as stated in the ITT
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
All as stated in the ITT
III.2.2) Contract performance conditions
All as stated in the ITT and KPIs
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-024513
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/01/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/01/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
All as stated in the ITT
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you fully read and comprehensively understand the requirements of the submission and the associated attached documents.
The ITT, SPD, Quality and pricing schedules must be completed and returned along with the other associated forms as outlined in the documents.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=716441.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
All as stated in the ITT and Community Benefit Requirements Form
(SC Ref:716441)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
09/12/2022