Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Lothian Housing Association Ltd
18-20 Market Street
Haddington
EH41 3JL
UK
Contact person: Paula Oliver
Telephone: +44 1620825032
E-mail: enquiries@elha.com
NUTS: UKM73
Internet address(es)
Main address: http://www.elha.com
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15603
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ELHA – Insurance Services 2023 – Non-Life
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of non-life insurance services
II.1.5) Estimated total value
Value excluding VAT:
850 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66515200
66515411
66516000
66514110
66519200
66516500
66512100
66513100
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
Haddington
II.2.4) Description of the procurement
The scope of the Contract includes insurance cover, brokerage services, related advice, claims management and loss control services for Material Damage to Property and Contents, Business Interruption, Loss of Money, Public and Property Owners’ Liability, Employer’s Liability, Excess Liability, Hired in Plant, Computer ”All Risks”, Personal Accident, Management Liability, Crime, Professional Indemnity and Motor Fleet as required by ELHA for a period of 3 years (or periods of insurance) commencing 1 April 2023, with the option to extend by up to a further 2 x single years at ELHA's discretion. Bidders are required to bid for the entire scope of services. Bids are invited from suitably qualified and experienced insurance brokers and/or direct Insurers, as specified.
II.2.5) Award criteria
Criteria below:
Quality criterion: Compliance and Corporate Governance
/ Weighting: 5%
Quality criterion: Sector Experience and Review of Insured and Uninsured Risks
/ Weighting: 10%
Quality criterion: General Administration and Claims Management
/ Weighting: 30%
Quality criterion: Risk Management and Technical Resources
/ Weighting: 5%
Quality criterion: Financial Security of Suppliers
/ Weighting: 5%
Quality criterion: Premium Sustainability
/ Weighting: 5%
Cost criterion: Programme Pricing and Service Fees
/ Weighting: 40%
II.2.6) Estimated value
Value excluding VAT:
850 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
It is expected that the contract will last for 3 years to 31.03.2026, with the possibility of a further 2 single years extensions through to 31.03.2028. The extension of the contract will be at the discretion of ELHA.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders must be an insurance broker registered with and regulated by the UK Financial Conduct Authority or an Insurer authorised and/or regulated by the UK Financial Conduct Authority and/or Prudential Regulation Authority.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Q4B.1.1 Please provide a copy of last published report and accounts including latest balance sheet.
Q4B.5.1a Professional Risk Indemnity Insurance GBP 10m
Q4B5.1b Employers (Compulsory) Liability Insurance GBP 10m
Q4B.5.2 Public Liability GBP 10m
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Q4C.1.2 We require 2 examples of provision of insurance services to Scottish RSLs from the last 3 years. Your referees may be contacted to confirm your response.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Bidders must be an insurance broker registered with and regulated by the UK Financial Conduct Authority or an Insurer authorised /and or regulated by the UK Financial Conduct Authority and/or Prudential Regulation Authority.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-027652
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/01/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
03/04/2023
IV.2.7) Conditions for opening of tenders
Date:
24/01/2023
Local time: 12:00
Place:
ELHA Offices
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
September 2027
VI.3) Additional information
Bidders must hold the accreditation ISO9001 (or equivalent) or a robust quality policy or statement.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=716645.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:716645)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
E-mail: edinburgh@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
13/12/2022