Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Borough Council of Kings Lynn and West Norfolk
E07000146
Kings Court, Chapel Street
King's Lynn
PE30 1EX
UK
Telephone: +44 1553616200
E-mail: procurementtenders@west-norfolk.gov.uk
NUTS: UKH16
Internet address(es)
Main address: www.west-norfolk.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-King%27s-Lynn:-Programming-services-of-packaged-software-products./MGDR44YG68
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-title/MGDR44YG68
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Management system for Alive West Norfolk
Reference number: BCKLWN251
II.1.2) Main CPV code
72210000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council and Alive West Norfolk are conducting a Tender exercise inviting bidders to tender for a hosted leisure, arts and culture management system. With the intention of centralising the management of those systems at multiple sites across West Norfolk.
II.1.5) Estimated total value
Value excluding VAT:
325 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Management System
II.2.2) Additional CPV code(s)
72210000
II.2.3) Place of performance
NUTS code:
UKH16
Main site or place of performance:
North and West Norfolk
II.2.4) Description of the procurement
The Council, on behalf of Alive West Norfolk, is conducting a Tender exercise inviting bidders to tender for a hosted leisure, arts and culture management system. With the intention of centralising the management of those systems at multiple sites across West Norfolk.
II.2.5) Award criteria
Criteria below:
Quality criterion: Demonstration of Software
/ Weighting: 30
Quality criterion: Achievement of Core Module Specification
/ Weighting: 20
Quality criterion: Additional Modules
/ Weighting: 10
Quality criterion: ICT Specification adherence
/ Weighting: 10
Quality criterion: Proposed Implementation Plan, Development Plan, Training & Ongoing Support
/ Weighting: 5
Quality criterion: Supplier’s Terms & Conditions
/ Weighting: 5
Cost criterion: Total Fixed cost for the management System
/ Weighting: 20
II.2.6) Estimated value
Value excluding VAT:
325 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will run for an initial period of 3 years with the provision for an extension, or extensions, of up to a further two years in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Ticketing System
II.2.2) Additional CPV code(s)
48781000
II.2.3) Place of performance
NUTS code:
UKH16
Main site or place of performance:
North and West Norfolk
II.2.4) Description of the procurement
The Council and Alive West Norfolk are conducting a Tender exercise inviting bidders to tender for a hosted leisure, arts and culture management system. With the intention of centralising the management of those systems at multiple sites across West Norfolk.
II.2.5) Award criteria
Criteria below:
Quality criterion: Demonstration of Software
/ Weighting: 30
Quality criterion: Achievement of Core Module Specification
/ Weighting: 20
Quality criterion: ICT Specification adherence
/ Weighting: 10
Quality criterion: Proposed Implementation Plan, Development Plan, Training & Ongoing Support
/ Weighting: 10
Quality criterion: Supplier’s Terms & Conditions
/ Weighting: 10
Cost criterion: Total Fixed cost for the Ticketing Module
/ Weighting: 20
II.2.6) Estimated value
Value excluding VAT:
25 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will run for an initial period of 3 years with the provision for an extension, or extensions, of up to a further two years in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/01/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
31/01/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://www.delta-esourcing.com/tenders/UK-UK-King%27s-Lynn:-Programming-services-of-packaged-software-products./MGDR44YG68" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-King%27s-Lynn:-Programming-services-of-packaged-software-products./MGDR44YG68</a>
To respond to this opportunity, please click here:
<a href="https://www.delta-esourcing.com/respond/MGDR44YG68" target="_blank">https://www.delta-esourcing.com/respond/MGDR44YG68</a>
GO Reference: GO-20221213-PRO-21728272
VI.4) Procedures for review
VI.4.1) Review body
Borough Council of Kings Lynn and West Norfolk
Kings Court, Chapel Street
Kings Lynn
PE30 1EX
UK
VI.5) Date of dispatch of this notice
13/12/2022