Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Surrey County Council
Woodhatch Place,11 Cockshot Hill, Woodhatch
REIGATE
RH2 8EF
UK
Contact person: Rob Gilmour
E-mail: robert.gilmour@surreycc.gov.uk
NUTS: UKJ26
Internet address(es)
Main address: www.surreycc.gov.uk
I.1) Name and addresses
East Sussex County Council
Lewes
UK
E-mail: james.cooper@eastsussex.gov.uk
NUTS: UKJ
Internet address(es)
Main address: www.eastsussex.gov.uk
I.1) Name and addresses
West Sussex County Council
Chichester
UK
E-mail: james.skilling@westsussex.gov.uk
NUTS: UKJ
Internet address(es)
Main address: www.westsussex.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.surreycc.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.proactis.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Public Bus DPS
II.1.2) Main CPV code
60000000
II.1.3) Type of contract
Services
II.1.4) Short description
Surrey County Council began operating the Public Bus DPS in January 2015 and issued a OJEU notice prior
to that in November 2014. In January 2017 East Sussex County Council and West Sussex County Council join
the DPS and will be procuring Public Bus services through it. The purpose of this updated notice is to inform the
market of this change, and of the change to the term of the DPS.
The DPS has been designed to be compliant with new Public Contract Regulations and Public Contract
Directives 2015 and as of 1.2.2017 will begin operating under the new regulations. The new regulations impose
no limit on the term of a DPS and so it will last for up to 22 January 2025.
II.1.5) Estimated total value
Value excluding VAT:
28 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
60000000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Surrey County Council, East Sussex County Council and West Sussex County Council will be procuring their
requirements for the provision of public bus services through this Dynamic Purchasing System.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
28 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
22/01/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Any such requirements will be included in procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.6) Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:
The Contracting Authority reserves the right to use an electronic auction during the procurement process.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 020-033510
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/01/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This DPS will be available to public sector South East public sector bodies as per the list below:
http://localgovernmentexecutive.co.uk/councils/region/10
Public sector organisations who wish to use it should note the following:
I. Evaluation of Surrey suppliers is done currently by Surrey. However if the partner Contracting Authority wishes to invite new suppliers of their own to apply to the DPS, these will be evaluated by them.
II. To call-off from the DPS, the Contracting Authority should either:
- Obtain access to In-Tend or Proactis and run mini competitions themselves, at their own cost
- Use our in house Procurement team to run mini competitions. This will be subject to an administrative cost per tender, depending on the size/time-scale of the tender.
The Contracting Authority must take responsibility for the issuing and signing of all contract documents. SCC expects a regular exchange of supplier performance data with the Contracting Authority.
VI.4) Procedures for review
VI.4.1) Review body
surrey County Council
Reigate
UK
VI.5) Date of dispatch of this notice
19/12/2022