Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
UNIVERSITY OF EAST ANGLIA
RC000651
Norwich Research Park,Earlham Road
NORWICH
NR47TJ
UK
Contact person: Karen Gallant
E-mail: karen.gallant@uea.ac.uk
NUTS: UKH15
Internet address(es)
Main address: https://www.uea.ac.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PURCON 1053 Graduation Production Services
Reference number: PURCON 1053
II.1.2) Main CPV code
79950000
II.1.3) Type of contract
Services
II.1.4) Short description
Graduation is a high-profile event in the University calendar, celebrating the hard work and success of our graduating students together with their family and friends. The event consists of a formal ceremony held in a sports hall within the Sportspark which facilitates the conferment of awards, followed by an informal 'festival feel' reception within the Athletics outside arena. A Production company is required to equip internally the sports halls 1, 2 & 3 with the necessary infrastructure to include but limited to; flooring, draping, rigging, staging and AV equipment. Externally a provision of various outdoor structures, site trackway, toilets, fencing and generators with full production management in both areas.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
2 983 333.33
GBP/ Highest offer:
3 187 054.68
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH15
Main site or place of performance:
University of East Anglia
Norwich Research Park
Earlham Road
Norwich
Norfolk
NR4 7TJ
II.2.4) Description of the procurement
Graduation is a high-profile event in the University calendar, celebrating the hard work and success of our graduating students together with their family and friends. The event consists of a formal ceremony held in a sports hall within the Sportspark which facilitates the conferment of awards, followed by an informal 'festival feel' reception within the Athletics outside arena. A Production company is required to equip internally the sports halls 1, 2 & 3 with the necessary infrastructure to include but limited to; flooring, draping, rigging, staging and AV equipment. Externally a provision of various outdoor structures, site trackway, toilets, fencing and generators with full production management in both areas.
II.2.5) Award criteria
Cost criterion: Quality
/ Weighting: 60
Cost criterion: Price
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Contract is initially 2 years with 2 x 1 year extensions at the discretion of the contracting authority,
II.1.7. Total value of the procurement (excluding VAT) - Value range is representative of a 4 year contract term (assuming contract extensions are undertaken)
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-028020
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2022
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Production Bureau Ltd
04115489
Norwich
UK
NUTS: UKH17
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 187 054.68
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
University of East Anglia
Earlham Road, Norwich Research Park
Norwich
NR4 7TJ
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The University has incorporated a minimum of 10 calendar days standstill period at the point the information on the award of contract was communicated to tenderers. No appeal regarding the award of contract was received during the standstill period.
Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly and within the limitation period described in the Public Contracts Regulations 2015.
VI.5) Date of dispatch of this notice
20/12/2022