Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Thanet District Council
Thanet District Council, Cecil Street
Margate
CT9 1XZ
UK
Contact person: Miss Gemma Paul
Telephone: +44 1843577294
E-mail: gemma.paul@thanet.gov.uk
NUTS: UKJ4
Internet address(es)
Main address: http://www.thanet.gov.uk/
Address of the buyer profile: http://www.thanet.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=d0099c0b-687c-ed11-811c-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=d0099c0b-687c-ed11-811c-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Heating Systems, Servicing, Maintenance, Inspections and Installations Works
Reference number: DN648058
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
Thanet District Council is seeking to procure a contractor that will service, maintain and install heating systems, including electric heating, gas heating and any future heating technologies solutions that may be required within the contract period for the Council’s Social Housing stock.
This service is to include:
Healthy and safety inspections and certificates
Routine servicing
Void work/inspections on heating systems
Repair/Maintenance
Installation
Inspection and maintenance of safety devices in tenanted properties (for example: smoke detectors/CO alarms)
Out of hours call out for emergency repairs
Supporting the Councils Net Zero strategy
The Contract is anticipated to commence upon 1st April 2023 for a duration of 3 years, with two options to extend for a further two years each, unless terminated in accordance with the Conditions of the Contract.
Important Information: All procurement documents are attached to the notice and available for suppliers to download and complete from the Kent Business Portal (www.kentbusinessprotal.org.uk) according to instructions contained.
The procurement process will be undertaken on the basis of formal tenders. Evaluation will be on the basis of criteria and methodology as set out in the Invitation to Tender document.
Any clarifications or questions must be submitted via the Message area of the Kent Business Portal by no later than 14.00hrs on 15 January 2023.
Completed tender documents must be submitted electronically via the Kent Business Portal by no later than 14.00hrs on 27 January 2023.
II.1.5) Estimated total value
Value excluding VAT:
5 780 520.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
39715000
44600000
71314310
II.2.3) Place of performance
NUTS code:
UKJ4
II.2.4) Description of the procurement
Thanet District Council is seeking to procure a contractor that will service, maintain and install heating systems, including electric heating, gas heating and any future heating technologies solutions that may be required within the contract period for the Council’s Social Housing stock.
This service is to include:
Healthy and safety inspections and certificates
Routine servicing
Void work/inspections on heating systems
Repair/Maintenance
Installation
Inspection and maintenance of safety devices in tenanted properties (for example: smoke detectors/CO alarms)
Out of hours call out for emergency repairs
Supporting the Councils Net Zero strategy
The Contract is anticipated to commence upon 1st April 2023 for a duration of 3 years, with two options to extend for a further two years each, unless terminated in accordance with the Conditions of the Contract.
Important Information: All procurement documents are attached to the notice and available for suppliers to download and complete from the Kent Business Portal (www.kentbusinessprotal.org.uk) according to instructions contained.
The procurement process will be undertaken on the basis of formal tenders. Evaluation will be on the basis of criteria and methodology as set out in the Invitation to Tender document.
Any clarifications or questions must be submitted via the Message area of the Kent Business Portal by no later than 14.00hrs on 15 January 2023.
Completed tender documents must be submitted electronically via the Kent Business Portal by no later than 14.00hrs on 27 January 2023.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 780 520.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Options to extend at the sole discretion of the contracting authority as per details contained in the procurement documentation
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/01/2023
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
07/04/2023
IV.2.7) Conditions for opening of tenders
Date:
30/01/2023
Local time: 10:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Royal Court of Justice
London
UK
VI.5) Date of dispatch of this notice
20/12/2022