Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
City, University of London
Northampton Square
London
EC1V 0HB
UK
Telephone: +44 2070408022
E-mail: david.burrows@city.ac.uk
NUTS: UKI31
Internet address(es)
Main address: www.city.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Replacement of ERP System for Finance, HR, Payroll and Procurement
Reference number: 21-1046
II.1.2) Main CPV code
48400000
II.1.3) Type of contract
Supplies
II.1.4) Short description
City, University of London (City) requires the supply, implementation and support of an ERP system to replace the existing ERP and associated systems used by Human Resources (HR), Payroll, Finance and Procurement across the university. City is seeking a SaaS solution that will enable improved visibility of strategic information across the university for HR, payroll, finance, and procurement whilst improved usability and control will support our staff, students and partners. The future solution will support: approximately 100 professional users for HR, Finance, Payroll and Procurement approximately 2,200 staff approximately 800 additional people on the payroll (e.g. visiting lecturers) Contract value is expected to be approximately £8m over the first two years of the contract, with annual charges of £0.5m - £1m thereafter
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48440000
48450000
48490000
72212440
72212450
72261000
72262000
72263000
72265000
72266000
72267000
72268000
72416000
II.2.3) Place of performance
NUTS code:
UKI31
Main site or place of performance:
Camden and City of London
II.2.4) Description of the procurement
City, University of London is a leading international higher education institution committed to academic excellence, focused on business and the professions with two central London locations. Our main site located in the dynamic Knowledge Quarter, while our Business School is close to the City of London. The future solution will support: • approximately 100 professional users for HR, Finance, Payroll and Procurement; • Approximately 50 professional users for procurement; • Approximately 2,200 staff • Approximately 800 additional staff on the payroll We will be undertaking a competition to determine the most economically advantageous tender for the future solutions and a partner able to share best practices processes. It is anticipated that the contract term will be for 10 years.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/5292E89B85
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section VI: Complementary information
VI.3) Additional information
City has decided not to award a contract. This is because during the procurement, it was realised our requirements were more complex than had originally been anticipated. We do not have confidence that a contract awarded under this procurement would best serve our objectives. The scope of our requirements changed and we now envisage combining the exercise to replace the ERP system with a wider programme of IT modernisation rather than conducting separate exercises, which may to lead to duplicated expense and challenges relating to interoperability. We intend to plan for a new procurement in the very near future on that basis
To view this notice, please click here:
<a href="https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=746462041" target="_blank">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=746462041</a>
GO Reference: GO-20221222-PRO-21807318
VI.4) Procedures for review
VI.4.1) Review body
City University
Northampton Square
London
EC1V 0HB
UK
Telephone: +44 2070408022
E-mail: david.burrows@city.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
City, University of London will incorporate a mandatory Standstill period of 10 (ten) calendar days immediately following notification of intention to enter Preferred Bidder Stage (please see procurement documentation for further details about the Preferred Bidder Stage). Furthermore City will also incorporate a voluntary Standstill period following the notification of selection prior to the ITT stage, and a further voluntary Standstill period following notification of short-listing to presentation and demonstration, each of 7 (seven) calendar days.
VI.5) Date of dispatch of this notice
22/12/2022