Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Winchester City Council
00609812
Winchester City Council
Colebrook Street, Winchester
SO23 9LJ
UK
E-mail: procurement@winchester.gov.uk
NUTS: UKJ36
Internet address(es)
Main address: https://www.winchester.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86482
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=54096&B=WCC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=54096&B=WCC
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services Communal Areas
Reference number: WCC/Prop/005
II.1.2) Main CPV code
90911000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of cleaning services (including window cleaning) for the councils housing stock- communal areas only.
Winchester City Council is intending to procure a 3-year cleaning services contract commencing nominally during May 2023 (with the option to extend the contract to a maximum of 2 years). TUPE maybe applicable to this contract.
The total contract value for the 5-year term is expected to be in the range of £900,000 to £1.5m.
Further details can be obtained from the Invitation to Tender and associated documentation, which can be obtained from the address stated. For information about site visits please see the ITT document.
Please be advised that the council offices are closed from 17:00 on Thursday 22nd December 2022 and will open at 9.00 on Tuesday 3rd January 2023.
During this period, the councils e tendering portal will not be monitored and any messages/ clarifications will be responded to as soon as possible after the 3rd January 2023.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90911100
II.2.3) Place of performance
NUTS code:
UKJ36
UKJ3
UK
Main site or place of performance:
Winchester and surrounding areas
II.2.4) Description of the procurement
The work consists of scheduled weekly, fortnightly and quarterly communal area and defined cleaning of 15 sheltered housing schemes, 3 extra care schemes, 71 general needs housing schemes and 7 temporary accommodation schemes owned by Winchester City Council (WCC). Scheduled window cleaning and occasional ad-hoc cleaning also form part of this requirement. The housing stock is expected to increase in size during the contract term and in particular during 2023 with an additional 73 flats in 2 blocks. The WCC district area is approximately 250 square miles the majority of the sites are in Winchester however a number of sites are in the rural market towns.
The sites consist of communal areas to various sheltered, extra care, general needs and temporary accommodation properties within the Winchester City Council District. All schemes vary in size, design, facilities and flooring type.
The Contractor shall supply all cleaning fluids, chemicals and detergents, etc and all equipment and tools. The quality of the materials supplied will be to the entire satisfaction of the contracting authority.
The Contractor shall supply all water for the execution of the works as site supplies cannot be guaranteed. Electricity supply is not available at every site.
There are currently no storage facilities available at any of the sites. Suppliers will need to have ISO 9001 certification or can demonstrate equivalence. WCC has undertaken to ensure its supplier pays no less than the "Living Wage".
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Two twelve-month optional extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/02/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
03/02/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
London - High Court
Technology and Construction Court
London
EC4A 1NL
UK
Telephone: +44 2079477156
VI.4.2) Body responsible for mediation procedures
Service Lead – Legal Services Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
UK
Telephone: +44 1962840222
VI.4.4) Service from which information about the review procedure may be obtained
Service Lead – Legal Services Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
UK
VI.5) Date of dispatch of this notice
22/12/2022