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Summary

OCID:: ocds-h6vhtk-0387a6
Published by:: Rutland County Council
Authority ID:: AA23487
Publication date:: 25 December 2022
Deadline date:: 03 February 2023
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Short-listing

This procurement will follow the restricted procedure to short-list five bidders to invite to tender. Short-listing will be based on potential suppliers responses to the standard Selection Questionnaire Parts 1 and 2 and, for the purpose of this tender, several scored questions added to Part 3 of the SSQ.

ITT

The five short-listed bidders will be invited to complete the Award Questionnaire and submit the pricing Schedule (Cost Model) and several other Schedules that form part of the tender response. Both the selection questionnaire and the award questionnaire must be completed on line in ProContract. Short-listed bidders must also complete and submit several Schedules to the contract as well. These Schedules will be included in the tender pack published on ProContract.

Award Criteria

The award criteria are Quality 40%, Social Value 10%, Price 50%.

Indicative Timetable

The Council is aiming to short-list by mid March and to invite tenders by early April; the deadline for bids is anticipated to be early July, award of contract by the end of November and mobilisation from December 2023 for commencement of contract 1st June 2024.

Use by other councils

The contract allows scope for other named Councils, including parish and town Councils within Rutland, and neighbouring District and County Councils, to make use of the services of the appointed contractor. However, the use by these other Councils will not match the scope and scale of use by Rutland County Council. The maximum value of the services that these other Councils might use is anticipated to be no more than £200k pa approx. in aggregate, equivalent to no more than £4m approx. over the anticipated maximum lifetime of the contract (£200k pa approx. x 10+5+5= £4m max. approx.) and this sum has been included in the estimated contract value.

Use by these other named Councils is anticipated to be ad hoc, as and when required and typically serving as a contingency, for example when any of these named Councils’ own contracted resources are not available to meet their requirements and only when the contractor appointed to Rutland has capacity to fulfil these other Council’s requirements without compromising the contracted service to Rutland. The other Councils in question are:

Parish and town Councils within the County of Rutland

Lincolnshire County Council

Leicestershire County Council

North Northamptonshire

West Northamptonshire

South Kesteven District Council

Peterborough City Council

Harborough District Council

Melton Borough Council

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Rutland County Council

Catmose

Oakham

LE15 6JH

Contact person: Mr Paul Large Welland Procurement pp Rutland County Council

Telephone: +44 7769918574

E-mail: plarge@melton.gov.uk

NUTS: UKF22

Internet address(es)

Main address: https://www.rutland.gov.uk/

Address of the buyer profile: https://www.rutland.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://procontract.due-north.com/Advert/Index?advertId=38ced032-a65e-ed11-811b-9f38301b3091

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://procontract.due-north.com/Advert/Index?advertId=38ced032-a65e-ed11-811b-9f38301b3091

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Rutland County Council Highways Term Maintenance Contract (HTMC)

Reference number: DN637804

II.1.2) Main CPV code

45233139

II.1.3) Type of contract

Works

II.1.4) Short description

Requirement

The Council requires highways maintenance services including capital schemes and related services as specified throughout the County of Rutland e.g., re-surfacing, repairs and related works and services, including maintaining public rights of way.

Term

The anticipated maximum term of the contract including extensions is 20 yrs. approx. (10+5+5).

The contract is due to commence 1st June 2024 and the initial term will be until 31st March 2034 i.e., 9 yrs. & 10 months. Contract extension is subject to performance

Value

The estimated maximum contract value is £3.7m approx. pa x 10+5+5 = £74m approx. i.e., £3.5m approx. pa for Rutland County Council + £200k approx. pa for other named Councils = £3.7m approx. pa in total

TUPE will apply to this contract.

II.1.5) Estimated total value

Value excluding VAT: 74 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKF22

II.2.4) Description of the procurement

Short-listing

ITT

Award Criteria

The award criteria are Quality 40%, Social Value 10%, Price 50%.

Indicative Timetable

Use by other councils

Parish and town Councils within the County of Rutland

Lincolnshire County Council

Leicestershire County Council

North Northamptonshire

West Northamptonshire

South Kesteven District Council

Peterborough City Council

Harborough District Council

Melton Borough Council

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2024

End: 31/03/2034

This contract is subject to renewal: Yes

Description of renewals:

The contract is for an initial term of nine years and ten months (1st June 2024 to 31st March 2034), with the option to extend for two further periods of five years each, subject to performance, making a maximum possible term of approximately 10+5+5 = 20 years.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

Potential suppliers must complete the Standard Selection Questionnaire prepared for this tender and published online in ProContract. Those potential suppliers who pass Parts 1 and 2 of the SSQ i.e., who meet the Government's minimum standards and requirements for contractors who will provide public sector contracts, will then have their responses to Part 3 assessed and scored. Part 3 includes selection questions added by the Council and which attract a score. The five highest scoring bidders will be invited to tender (and if there are fewer than five potential bidders, when all will be invited to tender).

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2022/S 000-033221

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 03/02/2023

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/04/2023

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body