Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Llywodraeth Cymru / Welsh Government
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park
Caerdydd / Cardiff
CF10 3NQ
UK
Telephone: +44 3000257095
E-mail: cpsprocurementadvice@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://www.gov.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Caerphilly Castle Regeneration Main Works
Reference number: C047/2020/2021
II.1.2) Main CPV code
45212354
II.1.3) Type of contract
Works
II.1.4) Short description
The award of the contract for the main regeneration works at Caerphilly Castle.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
8 140 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
45212354
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough.
II.2.4) Description of the procurement
Cadw is the Welsh Government's historic environment service working for an accessible and well-protected historic environment for Wales. Cadw sought to appoint a suitably accredited and experienced Principal Contractor to undertake pre-construction services and the construction works for the regeneration programme at Caerphilly Castle through the Early Contractor Involvement route.
The original scope of works were to include a new build visitor centre, café and w/c, refurbishment of the existing shop, refurbishment and remodelling of the Great Hall and Interpretation works throughout the castle.
Eight additional packages of work have now been identified as required, in order to deliver the original scope of works. These eight packages of work are noted within section IV of this notice.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical/Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The original tender opportunity was run through a restricted below FTS procedure and awarded at a cost of 3.1m GBP with a 12-18 construction period. The total cost included in II.1.7 of this notice includes this original value.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation:
This voluntary ex ante transparency notice is intended to provide notice of the Authority's decision to proceed with awarding a contract to John Weaver Contractors to cover eight additional packages of works noted below.
The principle of an ECI appointment was to allow Cadw to ensure the affordability and buildability of the proposed design from RIBA stages 1 to 4. During the initial stages it has become apparent that additional essential works are required in order for the three main packages to be delivered. These eight additional packages cover: a new terrace area to the cafe and balustrade railings; access works to enable visitors to view the new interpretation; new wi-fi installations; refurbishment of the old visitor centre; refurbishment and strengthening of 3 access bridges; a new rest/wild garden area; creation of an accessible "play for all" play area; and conservation works to the water gate to allow a viewing platform. These eight additional packages of work were not anticipated at the original award and have only been identified as required as part of the detailed design development. Stage 4 is now complete as part of the ECI appointment which has identified cost increases in all aspects of the works, resulting in a new projected final cost of 8.14m GBP. This new revised total includes for significant cost increases in materials for the initial contract award of 3.1m GBP, the additional eight packages of work noted above, as well as a time/resource increase of an additional 12-18 months.
It is Cadw's view that due to the significant investment in time, the processes that John Weaver Contractors have implemented, the relationships they have made with the wider design team and through their own supply chain during RIBA stages 1 to 4 and their expert knowledge of working within an historical context and scheduled monument, that they are therefore best placed to continue with the contract and ensure value for money and a successful conclusion of the contract for Cadw. In addition, it is Cadw's view that due to size and capacity of the site, to ensure the safety of it as well as contractors and members of the public, it would not be practical or safe to accommodate two main contractors at the site at the same time to cover the works and that should the works be treated separately, the optimised scheduling to ensure vfm, could not be achieved
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: C047/2020/2021
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
04/08/2021
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
JOHN WEAVER (CONTRACTORS) LTD
JOHN WEAVER (CONTRACTORS) LTD, Morfa House 126 Neath Road
SWANSEA
SA12JW
UK
Telephone: +44 1792464004
Fax: +44 1792648177
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Initial estimated total value of the contract/lot/concession: 3 100 000.00 GBP
Total value of the concession/lot:
8 140 000.00
GBP
V.2.5) Information about subcontracting
The contract/concession is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 30 %
Section VI: Complementary information
VI.3) Additional information
The original opportunity and award notice was published at a local level through Sell2Wales as the contract was below the FTS threshold. The additional eight packages of work required has meant the total value is now above threshold and is why this notice is being published.
(WA Ref:125657)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
29/12/2022