Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Coal Authority
200 Lichfield Lane
MANSFIELD
NG184RG
UK
Contact person: Joe Keir
Telephone: +44 1623637410
E-mail: joekeir@coal.gov.uk
NUTS: UKF15
Internet address(es)
Main address: https://www.gov.uk/government/organisations/the-coal-authority
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.inbye.coal.gov.uk/s2c/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://inbye.coal.gov.uk/s2c/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HO - Manned Security Services
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
The invitation is to provide comprehensive security services at the Coal Authority headquarters in Mansfield which comprises of 3 main buildings and the associated grounds for an initial 3 year period with an option to extend for a further 1 year period.
The service required under this contract shall be;
- Services will be required 52 weeks a year including bank holidays with the following shift patterns likely to be:
o 16:30pm - 08:45am Monday to Thursday
o 16:00pm - 08:00am Friday to Saturday AM.
o 24 hours at weekends and bank holidays
- Permanent pool of suitably SIA licenced / DBS checked guards with a bank of relief guards that can step-in as and when required.
- Use of relief guards will need to be agreed and there should be no disruption to the service with immediate relief cover to be provided within 1 hour.
Anticipated duties of the guards will include but not limited to:
1. General Manned Guarding and Security Service
2. Patrols (Fixed or static guarding)
3. CCTV / Alarm Monitoring
4. Control of Access / Security Passes
5. Key Holding
6. Emergency Response
7. Reactive Guarding
8. Enhanced Security Requirements
9. Support Service
10. Risk Assessments
The full services required is detailed within the HO - Manned Security Specification and associated documents which can be found on the event.
The aim of the documents is to outline the minimum requirements needed by the Authority should your organisation be awarded the contract.
All documents are freely accessible on our procurement portal which can be found at this address - https://inbye.coal.gov.uk/s2c/
Please contact Joe Keir - Procurement Business Partner - joekeir@coal.gov.uk if there are any queries.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
200 Lichfield Lane, Mansfield, Nottinghamshire, NG18 4RG
II.2.4) Description of the procurement
The invitation is to provide comprehensive security services at the Coal Authority headquarters in Mansfield which comprises of 3 main buildings and the associated grounds for an initial 3 year period with an option to extend for a further 1 year period.
The service required under this contract shall be;
- Services will be required 52 weeks a year including bank holidays with the following shift patterns likely to be:
o 16:30pm - 08:45am Monday to Thursday
o 16:00pm - 08:00am Friday to Saturday AM.
o 24 hours at weekends and bank holidays
- Permanent pool of suitably SIA licenced / DBS checked guards with a bank of relief guards that can step-in as and when required.
- Use of relief guards will need to be agreed and there should be no disruption to the service with immediate relief cover to be provided within 1 hour.
Anticipated duties of the guards will include but not limited to:
1. General Manned Guarding and Security Service
2. Patrols (Fixed or static guarding)
3. CCTV / Alarm Monitoring
4. Control of Access / Security Passes
5. Key Holding
6. Emergency Response
7. Reactive Guarding
8. Enhanced Security Requirements
9. Support Service
10. Risk Assessments
The full services required is detailed within the HO - Manned Security Specification and associated documents which can be found on the event.
The aim of the documents is to outline the minimum requirements needed by the Authority should your organisation be awarded the contract.
All documents are freely accessible on our procurement portal which can be found at this address - https://inbye.coal.gov.uk/s2c/
Please contact Joe Keir - Procurement Business Partner - joekeir@coal.gov.uk if there are any queries.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
30/03/2027
This contract is subject to renewal: Yes
Description of renewals:
There is one option to extend by a further 12 months. The service will likely be re-tendered ahead of its expiry.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-027756
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/01/2024
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
15/01/2024
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Coal Authority
Mansfield
NG184RG
UK
VI.5) Date of dispatch of this notice
01/12/2023