Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Kent Community Health NHS Foundation Trust
110/120 Upper Pemberton, Eureka Park, Kennington
Ashford
TN25 4AZ
UK
Contact person: Mr Connor Hubbard
E-mail: connor.hubbard@nhs.net
NUTS: UKJ
Internet address(es)
Main address: http://www.kentcht.nhs.uk
Address of the buyer profile: http://www.kentcht.nhs.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=35f197ff-988f-ee11-8125-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=35f197ff-988f-ee11-8125-005056b64545
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
E-Cigarette Voucher Redemption Service
Reference number: DN701751
II.1.2) Main CPV code
15990000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This tender is for the provision of an E-cigarette voucher redemption scheme, to support Kent Community Health Foundation Trust's smoking cessation programmes.
Kent Community Health NHS Foundation Trust (KCHFT) SmokeFree service is the only provider of smoking cessation services in Kent. In order to continue to offer E-Cigarettes to all clients accessing the service it is our intention to issue an invitation to tender for providers of E-cigarettes in Kent, to provide a mechanism for KCHFT Smoke free clients to redeem vouchers they have been issued through the KCHFT episode of care, and receive e-cigarette products.
Background to the requirement
The One YOU smoke free service provides an abrupt stop smoking programme via weekly group, one to one, telephone and virtual support sessions, as well as 1:1 drop in sessions, to anyone who would like to give up smoking, over a seven-week period (which can be extended where flexibility is required). The aim of the programme is for clients to set a quit date by week 3 of the programme, which then leaves 4 weeks to achieve that date and to quit smoking, which is then recorded at the final session in week 7, and verified by a CO reading (or self-verified by the client where sessions are virtual and or they are unable to complete a CO reading). This provides the service with a 4-week quit outcome. The delivery of the service is via a core team that work for KCHFT, and sub contracts are held with pharmacy and primary care. Venues are sought across the County so that there is a targeted approach.
Since April 2022 the service has been piloting an e-cigarette offer through the Smoke free programme utilising additional funding from the Local Authority Tobacco Control budget, in agreement with Commissioners. This pilot has been really successful and a business decision was made to ensure that we had sustained funding within our service budget to continue to provide this as part of our substantive offer moving forwards.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
Across the county of Kent
II.2.4) Description of the procurement
The requirement is to provide refillable e-cigarette starter kits which would include 4 weeks of e-liquid in varying nicotine strengths and a varied but restricted/limited choice of flavours delivered via a voucher scheme, which would allow clients to access 2 weeks e-liquid with e-cigarette starter kit at the beginning of the programme, and a further 2 weeks of e-liquid from week 3 of the programme. The supplier will give KCHFT a 'bundle' of vouchers, which KCHFT can then give to clients to redeem on the supplier website via the KCHFT landing page, or via the phone line. The supplier will then submit a monthly report along with their invoice detailing which vouchers have been redeemed, which shall provide supporting evidence for invoicing and show what payment is due to the supplier. In summary, clients will be provided with vouchers at two points throughout their episode of care, the first of which at week 1, which will be valid for a refillable e-cigarette kit (inclusive of charger), and 5 x 10ml bottles of e-liquid (2 weeks supply). The second voucher will be provided from week 3, for a further 5 x 10ml bottles of e-liquid (2 weeks supply). The successful bidder will develop, manage and maintain a specific KCHFT landing page on their website for KCHFT Smoke free clients to redeem voucher codes to order their starter pack and follow on liquids. Accessible customer services for clients who do not have access to the internet will also be required, via a phone line. The supplier will be required to ship starter packs and additional e-liquids directly to clients who order through the Supplier's website and or phone line. The initial term of this contract will be for 24 months / 2 years, with a further extension option of 24 months, and then 12 months. The total contract term shall not exceed 5 years / 60 months from award.
If you would like to express your interest in this opportunity, please log in / register on the Proactis e-Tendering Portal here: https://procontract.due-north.com/Login/ and register your interest against DN701751.
This expression of interest window closes on the 4th January 2024 @ 09:00am. Any bidder whom has expressed interest in this opportunity is able to download the selection questionnaire document attached, in addition to the supporting service specification. Bidders will be required to submit the completed selection questionnaire document by no later than 4th January 2024 @ 08:00am. Bidders whom have expressed interest will be added to the 'invitation to SQ' stage, which runs coterminous with this expression of interest stage, and this is where bidders will be able to submit their completed selection questionnaire document prior to the deadline.
The selection questionnaire document contains the proposed timetable for this tender process including ITT dates etc.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
11/03/2024
End:
10/03/2026
This contract is subject to renewal: Yes
Description of renewals:
The initial term of this contract will be for 24 months / 2 years, with a further extension option of 24 months, and then 12 months. The total contract term shall not exceed 5 years / 60 months from award.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As detailed within the KPI and Contract Management sections of the service specification document available for download with the selection questionnaire form the Proactis portal.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/01/2024
Local time: 08:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/01/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Kent Community Health NHS Foundation Trust
110/120 Upper Pemberton, Eureka Park, Kennington
Ashford
TN25 4AZ
UK
E-mail: connor.hubbard@nhs.net
VI.5) Date of dispatch of this notice
01/12/2023