Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/universityofsouthampton

Additional information can be obtained from the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://in-tendhost.co.uk/universityofsouthampton

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.2) Description

II.3) Estimated date of publication of contract notice:

01/04/2024

Section IV: Procedure

IV.1) Description

Section VI: Complementary information

VI.3) Additional information

The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/ universityofsouthampton) to manage this soft market testing exercise and to communicate with participating organisations.

All documentation in relation to this soft market testing exercise

can be downloaded from In-Tend.

Participating organisations are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of Soft Market Testing Questionnaires will be conducted via In-Tend.

Regular monitoring of In-Tend is the responsibility of the participating organisation.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the soft market testing documentation.

Once you have logged in: click on 'Tenders'; locate the relevant project; and click 'View Details'.

Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'.

Further instructions for the submission of soft market testing questionnaires are below.

To submit your return, please follow the instructions below:

1. Log In

2. Click 'Tenders'

3. Locate the relevant project

4. View Details

5. Click on the tab relating to the relevant project stage (e.g. 'Soft Market Testing')

6. Click on the 'Attach Documents' button and upload your return.

7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return.

8. Click the red "Submit Return" button.

Please note that, to preserve the integrity of the soft market testing exercise, all queries must made be via the correspondence function within In-Tend.

The deadline for the return of completed Soft Market Testing Questionnaires is 11th January 2024 at 12.00 noon.

This Prior information Notice is issued solely for the purpose of conducting pre-procurement market engagement and does not constitute any commitment to undertake any procurement in the future.

Interested parties will not be prejudiced by any response or failure to respond to the PIN event and a response to this PIN does not guarantee any invitation to participate in this event or any future procurement.

This PIN does not constitute a call for competition to procure any services, supplies or works mentioned in this PIN and the University will not accept any proposals offered in response to this PIN.

The University of Southampton is not liable for any costs, fees, or expenses incurred by any party in replying to the PIN or attending any briefing day (if applicable).

Any procurement of any services, supplies or works by the University of Southampton will be carried out strictly in accordance with the provisions of the Public Contracts Regulations 2015.

VI.5) Date of dispatch of this notice

01/12/2023