Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Department for Transport
Great Minster House
London
SW1P 4DR
UK
Contact person: Sam Hatton
E-mail: sam.hatton@dft.gov.uk
NUTS: UKI
Internet address(es)
Main address: www.dft.gov.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Other: Transport
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ETD Onsite Preventative Maintenance - Contract Award Notice
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
This Contract Award Notice is for the provision of Planned Preventative Maintenance and ad hoc Corrective Maintenance; and provision of consumables associated with Explosive Trace Detection machines produced by Smiths Detection Watford Ltd.
These are ETD machines which DfT had purchased from Smiths Detection Watford Ltd (the machine manufacturer) and deployed (loaned) to certain high-risk airports/ authorities overseas; airports that provide direct flights to the UK.
DfT are responsible for ensuring the ETD machines are kept in good working order for use by end users at overseas airports, whether by host states or airlines, the latter of which undertake additional measures at the gate in certain countries. Therefore, while DfT retains this responsibility, the contract for the provision of these services with Smiths Detection Watford Ltd continually needs to be extended.
It is the ambition to transfer responsibility for purchasing consumables, parts kits and maintenance of such ‘loaned’ ETD machines to the relevant country/airport. Therefore, this Contract Extension has included a Break Clause within the existing Contract to enable each time DfT transfers, to host states or airlines, the responsibility for ETD machines, Smiths Detection Watford Ltd will revise its quote to reflect the associated removal.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 835 052.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
Provision of ongoing maintenance of DfT's Explosive Trace Detection (ETD) machines deployed (loaned) overseas; and of consumables.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
Only one supplier is able to supply the services.
Smiths Detection Watford Ltd are the manufacturers of the ETD machines and so are the only supplier able to deliver the continued provision of maintenance services and consumables required to enable their continuous operation.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Contract No: P4084059
Title: Smiths ETD Onsite Preventative Maintenance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/11/2023
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Smiths Detection Watford Ltd
Hemel Hempstead
UK
NUTS: UKJ
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 835 052.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Department for Transport
Great Minster House, Horseferry Road
London
SW1P 4DR
UK
VI.5) Date of dispatch of this notice
01/12/2023