Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Maldon District Council
Maldon District Council, Princes Road
Maldon
CM9 5DL
UK
Contact person: Debbie White
Telephone: +44 1621875727
E-mail: debbie.white@maldon.gov.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.delta-esourcing.com/respond/U2WJ433P8E
Address of the buyer profile: https://www.delta-esourcing.com/respond/U2WJ433P8E
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Maldon:-Grounds-maintenance-services./U2WJ433P8E
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/respond/U2WJ433P8E
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PS/2023/038 Grounds Maintenance
Reference number: PS/2023/038
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Maldon District Council manage three cemeteries within the district. These are:
1.Maldon - London Road, Maldon CM9 6LJ (12.3-acre site)
2.Heybridge – Goldhanger Road, Heybridge, CM9 4QR (4.2-acre site)
3.Burnham on Crouch – Southminster Road, Burnham on Crouch, CM0 8QE (5.9-acre site)
All three cemeteries have traditional lawn sections and Gardens of Remembrance. Maldon and Burnham on Crouch also have natural burial areas where the grass is cut less frequently.
Access to all sites is available during normal opening hours Monday to Sunday 08:00 – sunset or 20:00.
Maldon District Council are looking for a contractor for a three-year fixed term contract with the option of a one-year extension to provide a grounds maintenance service for all three of our cemeteries. The services will cover all aspects of grass cutting, hedge trimming, general grounds maintenance and weeding of the cremation beds and shrub beds.
II.1.5) Estimated total value
Value excluding VAT:
430 800.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Grounds Maintenance Services at Maldon District Councils Cemeteries
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex
II.2.4) Description of the procurement
Provide a grounds maintenance service for all three of our cemeteries. The services will cover all aspects of grass cutting, hedge trimming, general grounds maintenance and weeding of the cremation beds and shrub beds.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
188 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2024
End:
29/02/2028
This contract is subject to renewal: Yes
Description of renewals:
A new contract will be placed as this one ends
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/U2WJ433P8E
Lot No: 2
II.2.1) Title
Highway Verge Cutting
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex
II.2.4) Description of the procurement
The provision of Highway verge cutting across the district on all priority and local roads. All major and minor roadside grass verges across the district to be maintained and sight lines kept clear
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
190 800.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2024
End:
29/02/2028
This contract is subject to renewal: Yes
Description of renewals:
New contract will be placed on the current contract ending
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Combination of Lots 1 & 2
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex
II.2.4) Description of the procurement
A combination of Lots 1 & 2 to provide all services required under the contract
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
430 800.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2024
End:
29/02/2028
This contract is subject to renewal: Yes
Description of renewals:
A new contract will be placed when this contract ends
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/01/2024
Local time: 12:00
Place:
Maldon
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://www.delta-esourcing.com/tenders/UK-UK-Maldon:-Grounds-maintenance-services./U2WJ433P8E" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Maldon:-Grounds-maintenance-services./U2WJ433P8E</a>
To respond to this opportunity, please click here:
<a href="https://www.delta-esourcing.com/respond/U2WJ433P8E" target="_blank">https://www.delta-esourcing.com/respond/U2WJ433P8E</a>
GO Reference: GO-2023125-PRO-24690631
VI.4) Procedures for review
VI.4.1) Review body
Maldon District Council
Maldon, Princes Road
Maldon
CM9 5DL
UK
Telephone: +44 1621875727
VI.4.2) Body responsible for mediation procedures
Maldon District Council
Maldon District Council, Princes Road
Maldon
CM9 5DL
UK
Telephone: +44 1621875727
E-mail: Debbie.white@maldon.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Maldon District Council
Maldon, Princes Road
Maldon
CM9 5DL
UK
Telephone: +44 1621875727
VI.5) Date of dispatch of this notice
05/12/2023