Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Southampton
UKJ32
Building 37, Highfield Campus, University Road
Southampton
SO171BJ
UK
Contact person: Diana Despina
Telephone: +44 2380595000
E-mail: procurement@soton.ac.uk
NUTS: UKJ32
Internet address(es)
Main address: https://www.southampton.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Electrical Maintenance Services - Halls and Academic
Reference number: 2023UoS-0674
II.1.2) Main CPV code
50711000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Southampton is a multi-campus educational and research organisation. Properties on the Estate range from highly serviced clean room complexes, through laboratories, sports complexes, teaching facilities, halls of residencies to residential houses.
The Estates & Facilities (E&F) Department at the University are responsible for managing and maintaining the University's estate, developing and improving the environment we work, live and study in. The University has five campuses in Southampton and one in Winchester and Estates & Facilities provide a range of essential services to staff, students and visitors.
To ensure reliability of services across the Estate the University appointed two separate suppliers who are wholly unrelated and independent of each other.
The successful supplier for Halls of Residence will be providing tests, services and maintenance for all electrical systems and associated equipment within its Estate (in Southampton and in Winchester) in accordance with its specification and the standards referred to in it.
The successful supplier for Academic sites will carry out small scale electrical installation works, measured against an agreed Schedule of Rates, within its Estate (in Southampton and in Winchester) in accordance with its specification and the standards referred to in it.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
8 400 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Electrical Maintenance Services - Lot 1 - Halls of Residence
II.2.2) Additional CPV code(s)
31212200
45310000
50532400
51110000
71334000
71631000
71632000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
The University of Southampton is a multi-campus educational and research organisation. Properties on the Estate range from highly serviced clean room complexes, through laboratories, sports complexes, teaching facilities, halls of residencies to residential houses.
The Estates & Facilities (E&F) Department at the University are responsible for managing and maintaining the University's estate, developing and improving the environment we work, live and study in. The University has five campuses in Southampton and one in Winchester and Estates & Facilities provide a range of essential services to staff, students and visitors.
The scope of service for Halls of Residence is for the successful supplier to test, service and maintain all electrical systems and associated equipment within its Estate (in Southampton and in Winchester) in accordance with its specification and the standards referred to in it.
The main work to be undertaken by the awarded supplier will cover:
- Routine Maintenance and installation in accordance with BS7671, Building Testing in accordance with BS7671 as described in IEE Guidance note 3, in service inspection and testing of electrical equipment in accordance with the IET Code of practice and any other current legislation.
- Defect rectification and upgrade work as directed by the Contract Administrator to a maximum value of £50,000 per order. The successful supplier will be required to submit a quotation for larger projects in excess of the above value. The execution of works can only start on formal approval by the University of Southampton.
- Provide 24-hour call-out breakdown service with maximum 2-hour response time.
- Other duties as per the scope of service, and as instructed by the Contract Administrator.
Procurement Process:
This procurement process was conducted as a restricted procedure consisting of both Selection and Invitation to Tender stages.
Contract Period:
The University entered into a contract until 14th July 2028 with the awarded supplier.
This comprise of an initial contract period until 14th July 2026 with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University.
The initial contract period of 2 years and 7 months has been decided as part of the University's strategy for Estates & Facilities. Its end date aligns with the end date of the Critical Maintenance contract for Halls of Residence allowing these to be reviewed together.
II.2.5) Award criteria
Quality criterion: Contract Implementation
/ Weighting: 10%
Quality criterion: Management and Resources
/ Weighting: 5%
Quality criterion: Training and Competencies
/ Weighting: 5%
Quality criterion: Scenario One
/ Weighting: 10%
Quality criterion: Scenario Two
/ Weighting: 10%
Quality criterion: Contract Management - Management/Administrative Structure
/ Weighting: 5%
Quality criterion: Contract Management - Escalation Procedure
/ Weighting: 5%
Quality criterion: Service Delivery
/ Weighting: 10%
Cost criterion: Basket of Goods
/ Weighting: 30%
Cost criterion: Overhead & Profit on plant hire, subcontractors and non scheduled materials
/ Weighting: 10%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Electrical Maintenance Services - Lot 2 - Academic
II.2.2) Additional CPV code(s)
31212200
45310000
50532400
51110000
71334000
71631000
71632000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
The University of Southampton is a multi-campus educational and research organisation. Properties on the Estate range from highly serviced clean room complexes, through laboratories, sports complexes, teaching facilities, halls of residencies to residential houses.
Scope of service for Academic sites is for the awarded supplier to carry out electrical installation works measured against an agreed Schedule of Rates, within its Estate (in Southampton and Winchester) in accordance with its specification and the standards referred to in it.
The main work to be undertaken by the supplier under Lot 2 - Academic will cover electrical installation works.
Procurement Process:
This procurement process was conducted as a restricted procedure consisting of both Selection and Invitation to Tender stages.
Contract Period:
The University entered into a contract until 14th July 2028 with the awarded supplier.
This comprise of an initial contract period until 14th July 2026 with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University.
The initial contract period of 2 years and 7 months has been decided as part of the University's strategy for Estates & Facilities. Its end date aligns with the end date of the Critical Maintenance contract for Halls of Residence allowing these to be reviewed together.
II.2.5) Award criteria
Quality criterion: Contract Implementation
/ Weighting: 5%
Quality criterion: Management and Resources - assigning this contract
/ Weighting: 5%
Quality criterion: Management and Resources - Staff Training
/ Weighting: 5%
Quality criterion: Scenario One
/ Weighting: 15%
Quality criterion: Scenario Two
/ Weighting: 20%
Quality criterion: Contract Management / Weighting
/ Weighting: 5%
Quality criterion: Service Delivery
/ Weighting: 5%
Cost criterion: Basket of goods
/ Weighting: 30%
Cost criterion: Overheads & Profit on plant hire, subcontractors and non scheduled materials
/ Weighting: 10%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-015038
Section V: Award of contract
Lot No: 1
Contract No: 2023UoS-0674
Title: Electrical Maintenance Services - Lot 1 - Halls of Residence
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/11/2023
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Durabilis Electrical & Maintenance Ltd
12131141
Southampton
UK
NUTS: UKJ3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 6 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2023UoS-0674
Title: Electrical Maintenance Services - Lot 2 - Academic
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/11/2023
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Rigfone Electrics Limited
00746766
Southampton
UK
NUTS: UKJ3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 800 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
University of Southampton
Building 37, Highfield Campus, University Road
Southampton
SO17 1BJ
UK
Telephone: +44 02380595000
E-mail: procurement@soton.ac.uk
VI.5) Date of dispatch of this notice
05/12/2023