Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Horsham District Council
Parkside,Chart Way
HORSHAM
RH121RL
UK
E-mail: procurement@horsham.gov.uk
NUTS: UKJ28
Internet address(es)
Main address: https://www.horsham.gov.uk/
I.1) Name and addresses
Crawley Borough Council
Crawley
UK
E-mail: procurement@horsham.gov.uk
NUTS: UKJ
Internet address(es)
Main address: https://crawley.gov.uk
I.1) Name and addresses
Mole Valley District Council
Dorking
UK
E-mail: procurement@horsham.gov.uk
NUTS: UKJ
Internet address(es)
Main address: https://molevalley.gov.uk
I.1) Name and addresses
Mid Sussex District Council
Haywards Heath
UK
E-mail: procurement@horsham.gov.uk
NUTS: UKJ
Internet address(es)
Main address: https://midsussex.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/sesharedservices/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Horsham District Council, Crawley Borough Council, Mole Valley District Council and Mid Sussex District Council - Cleaning Services Contract
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
Horsham District Council, Crawley Borough Council, Mole Valley District Council and Mid Sussex District Council invite tenders for the provision of cleaning services. This tender process is split into three separate Lots, each with differing requirements and contract terms. Bidders may submit bids for one or multiple Lots.
II.1.5) Estimated total value
Value excluding VAT:
5 700 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
General Cleaning services for HDC, CBC and MVDC
II.2.2) Additional CPV code(s)
45452000
90911200
90911300
90919100
90919200
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Lot 1 - Office Cleaning and General Cleaning Services of free to access public facing areas such as toilet blocks, community centres within Crawley Borough, Horsham District and Mole Valley District.
The Commencement Date for the delivery of the services is scheduled to be on 25th June 2024 at 00:00 hours. The Contract for Lot 1 will be awarded for a period of 4 years until 24th June 2028, with an option to extend for a further 2-year period subject to performance and the discretion of the Council.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 431 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
25/06/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.2) Additional CPV code(s)
45452000
90911200
90911300
90919100
90919200
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Lot 2 - General Cleaning services at The Capitol, Park Barn and The Museum & Art Gallery, Horsham District Council, and Dorking Halls, Mole Valley District Council.
The Commencement Date for the delivery of the services is scheduled to be on 25th June 2024 at 00:00 hours. The Contract for Lot 2 will be awarded for a period of 4 years until 24th June 2028, with an option to extend for a further 2-year period subject to performance and the discretion of the Council.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
25/06/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.2) Additional CPV code(s)
45452000
90911200
90911300
90919100
90919200
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Lot 3 - Office Cleaning and General Cleaning Services of free to access public facing areas such as toilet blocks, pavilions and community centres within Mid-Sussex District
1.0.5. The contract for Lot 3 will be awarded for a period of 4 years until 24th June 2028, with an option to extend for a further 2-year period subject to performance and the discretion of the Council but will also include a break clause.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
672 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
25/06/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/01/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
14/04/2024
IV.2.7) Conditions for opening of tenders
Date:
16/01/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Horsham District Council
Horsham
UK
VI.5) Date of dispatch of this notice
06/12/2023