Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Isle of Wight Council
County Hall, High Street
Newport
PO30 1UD
UK
Contact person: Mrs Lucy Chandler
Telephone: +44 1983821000
E-mail: lucy.chandler@iow.gov.uk
NUTS: UKJ34
Internet address(es)
Main address: http://www.iow.gov.uk
Address of the buyer profile: http://www.iow.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Purchase to Pay (P2P) for the Isle of Wight Council
Reference number: DN677229
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Isle of Wight Council ("the Authority") invited Tenders from suitably qualified suppliers ("Potential Suppliers") for the provision of a Procure to Pay system to replace the existing Supplier Relationship Management (SRM) system at the Isle of Wight Council.
This procurement follows the further competition process of the Crown Commercial Services (CCS) framework RM6194 Back Office Software Lot 1.
The Authority seeks a Potential Supplier with the appropriate product range, experience and competitive pricing to supply and implement a cloud hosted or SaaS Procure to Pay System to replace the existing SRM System.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
346 084.38
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKJ34
II.2.4) Description of the procurement
The Isle of Wight Council ("the Authority") invited Tenders from suitably qualified suppliers ("Potential Suppliers") for the provision of a Procure to Pay system to replace the existing Supplier Relationship Management (SRM) system at the Isle of Wight Council.
This procurement follows the further competition process of the Crown Commercial Services (CCS) framework RM6194 Back Office Software Lot 1.
The Authority seeks a Potential Supplier with the appropriate product range, experience and competitive pricing to supply and implement a cloud hosted or SaaS Procure to Pay System to replace the existing SRM System.
Please note that the contract start/end dates above relate to the expected timeframe from 'go live' date assuming 'go live' begins on 31 May 2024 and contract end date would then be 30 May 2030.
The contract commencement date (starting the project plan, implementation etc) is dated 30 November 2023.
II.2.5) Award criteria
Quality criterion: (1) Functionality, including Reporting Functionality (Aesthetic and functional characteristics / Technical Merit)
/ Weighting: 13
Quality criterion: (2) Methodology & Implementation (Approach to delivery of the services/ Implementation / Delivery date and delivery period / After sales service)
/ Weighting: 12
Quality criterion: (3) Social Value
/ Weighting: 6
Quality criterion: (4) Data Integration (Technical Merit)
/ Weighting: 6
Quality criterion: (5) Data Security & Data Protection – (Approach to delivery of the services / Technical Merit)
/ Weighting: 8
Quality criterion: (6) General System – (Approach to delivery of the services/ After sales service)
/ Weighting: 7
Quality criterion: (7) Demonstration and Q&A session – (Approach to delivery of the services / Technical Merit / Added Value)
/ Weighting: 8
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
This procurement follows the further competition process of the Crown Commercial Services (CCS) framework RM6194 Back Office Software Lot 1.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2023
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Advanced Business Software and Solutions Ltd
The Mailbox, Level 3, 101 Wharfside Street
Birmingham
B1 1RF
UK
NUTS: UKJ34
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 346 084.38
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
06/12/2023