Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Halton Housing
7744
Waterfront Point, Warrington Road,
Widnes
WA8 0TD
UK
E-mail: tenders@cirruspurchasing.co.uk
NUTS: UKD
Internet address(es)
Main address: https://www.haltonhousing.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/respond/AZQ9Q2XSWF
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/respond/AZQ9Q2XSWF
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for the Supply of Fuel Cards
II.1.2) Main CPV code
30163100
II.1.3) Type of contract
Supplies
II.1.4) Short description
Halton Housing is seeking bids from suppliers to participate in a tender process for the provision of fuel cards to support the work undertaken by HH and their in-house maintenance team. It is anticipated that the fuel cards will primarily be used to purchase standard diesel, however, small amounts of other fuel types (e.g. standard unleaded petrol) may be required to meet the needs of HH.
Services initially required under the contract are expected to include the provision of approximately 95 fuel cards to be assigned for use by individual members of staff, approximately 10 agency cards (fuel cards available for use by a pool of HH staff rather than assigned for use by a specific individual) and approximately 5 spare cards to be used for small plant equipment and generators. It is anticipated that the fuel required by the cards assigned to individual members of staff and the agency cards will exclusively be standard diesel and the spare cards will exclusively be for small amounts of standard unleaded petrol. However, this is for information only, and is subject to change dependant on the future requirements of HH.
Access to jet washing facilities is desired due to HH's lack of on-site space for vehicles to be cleaned. Fuel Cards must be set up to allow payments for jet washing and the tender scoring will reward bidders who can offer at least one site in Widnes or Runcorn.
II.1.5) Estimated total value
Value excluding VAT:
750 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
30163100
II.2.3) Place of performance
NUTS code:
UKD
Main site or place of performance:
The fuel cards will primarily be used to purchase vehicle fuel within the Borough of Halton, however, they may also be used anywhere within the North West of England subject to the requirements of HH. The Borough of Halton is defined as the areas of Widnes and Runcorn with postcodes beginning with WA8 (Widnes) and WA7 (Runcorn).
II.2.4) Description of the procurement
Halton Housing is seeking bids from suppliers to participate in a tender process for the provision of fuel cards to support the work undertaken by HH and their in-house maintenance team. It is anticipated that the fuel cards will primarily be used to purchase standard diesel, however, small amounts of other fuel types (e.g. standard unleaded petrol) may be required to meet the needs of HH.
Services initially required under the contract are expected to include the provision of approximately 95 fuel cards to be assigned for use by individual members of staff, approximately 10 agency cards (fuel cards available for use by a pool of HH staff rather than assigned for use by a specific individual) and approximately 5 spare cards to be used for small plant equipment and generators. It is anticipated that the fuel required by the cards assigned to individual members of staff and the agency cards will exclusively be standard diesel and the spare cards will exclusively be for small amounts of standard unleaded petrol. However, this is for information only, and is subject to change dependant on the future requirements of HH.
Access to jet washing facilities is desired due to HH's lack of on-site space for vehicles to be cleaned. Fuel Cards must be set up to allow payments for jet washing and the tender scoring will reward bidders who can offer at least one site in Widnes or Runcorn.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This contract will be re-procured at the end of the initial period or after any extensions taken.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The outcome of the tender process will be a single contract with one supplier. The contract will be an initial 2 years with 3 annual options to extend by a further 12 months on each occasion, up to a maximum 5 years total contract term, subject to HH requirements and the performance of the successful supplier.
(2+1+1+1 years)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
12/01/2024
Local time: 12:05
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Depending on extensions being taken, further notices may be published in Dec 2025, 2026, 2027 or 2028.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
This tender process will incorporate a minimum 10 calendar day standstill period at the point information on the award is communicated to tenderers. Appeals can be directly raised via the contact points detailed in section VI.4.1 of this Contract Notice. The Public Contracts Regulations 2015 #102 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
06/12/2023