Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Coventry University
Priory Street
COVENTRY
CV15FB
UK
Contact person: William Parsons
E-mail: Procurement@coventry.ac.uk
NUTS: UKG33
Internet address(es)
Main address: https://www.coventry.ac.uk/
Address of the buyer profile: https://in-tendhost.co.uk/coventryuniversity/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/coventryuniversity/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/coventryuniversity/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Business Travel Management Services
Reference number: FRAM-1055-23-TA
II.1.2) Main CPV code
63516000
II.1.3) Type of contract
Services
II.1.4) Short description
To appoint a provider to deliver a cost-effective service for Business Travel Management Services that maximises value for money, delivery of a timely, effective, up-to-date, socially conscious, and quality service.
It is critical that the Supplier develops an understanding our global business (2030 Group Corporate Strategy), the flexible nature of our travel requirements, the range of service users and locations we operate within and go to, and the inherent risks associated with travel linked to academia and global research.
II.1.5) Estimated total value
Value excluding VAT:
7 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
63515000
79997000
II.2.3) Place of performance
NUTS code:
UKG33
II.2.4) Description of the procurement
Coventry University has had expansive growth in the last ten years over that time the requirements for staff, as well as students to travel for business and academic purposes has increased. As a globally orientated university operating at a global scale, we need to ensure that there is safe, cost-effective routes for those employees approved for travel to make their journeys, whilst the University ensures duty of care for those employees travelling both nationally and internationally.
The University has had Travel Management Companies in place for at least the last ten years supporting in some capacity with Travel Management Services, and will be looking for a organisation to continue to support us with our Global ambitions and support us in managing a changing and complex wider industry.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
7 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend annually in 12-month increments, for up to a combined total of 2 additional years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/01/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
15/01/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Coventry University
Coventry
UK
VI.5) Date of dispatch of this notice
07/12/2023