Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Department for Transport
Great Minster House, 33 Horseferry Road
London
SW1P 4DR
UK
Contact person: Charles Jansen
E-mail: DfTProcurement@dft.gsi.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/department-for-transport
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Other: Transport
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DfT Workplace Adjustments: A Package Covering Assessments, Software Procurement and related Management
II.1.2) Main CPV code
79900000
II.1.3) Type of contract
Services
II.1.4) Short description
This contract has been awarded, via a competitive procedure, to Bennett Workplace Solutions Ltd. The supplier will provide workplace assessments and specialised software which is outside the remit of standard IT provision for staff. This includes software and assessments for staff with disability and/or health conditions, such as (holistic) Workplace Needs Assessments for those who are neurodiverse.
The service will include providing any compatible equipment, relevant advice, coaching or training on the software items in scope of this requirement, as well as workplace strategy coaching.
The contract has an initial term of 1 year, beginning on 9th December 2023 and concluding on 6th December 2024. It includes options to extend for a further:
• One year from 09 December 2024 to 07 December 2025
• One year from 08 December 2025 to 06 December 2026
• One year from 07 December 2026 to 05 December 2027
These options are to be offered at the Department for Transport's discretion (and subject to internal approvals), and the award of this contract does not constitute a commitment to extend. The maximum annual value of this contract is £80,000.00, excluding VAT.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
320 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This contract has been awarded, via a competitive procedure, to Bennett Workplace Solutions Ltd. The supplier will provide workplace assessments and specialised software which is outside the remit of standard IT provision for staff. This includes software and assessments for staff with disability and/or health conditions, such as (holistic) Workplace Needs Assessments for those who are neurodiverse.
The service will include providing any compatible equipment, relevant advice, coaching or training on the software items in scope of this requirement, as well as workplace strategy coaching.
II.2.5) Award criteria
Quality criterion: Processes and Timeframes for Responding to Requests
/ Weighting: 15
Quality criterion: Additional Support Offered
/ Weighting: 5
Quality criterion: Maximisation of Value for Money
/ Weighting: 10
Quality criterion: Ensuring that recommendations are appropriate
/ Weighting: 15
Quality criterion: Process for virtual assessments
/ Weighting: 5
Quality criterion: Capability to support DfT's nationwide requirements
/ Weighting: 10
Quality criterion: Social Value - environmental Impact
/ Weighting: 5
Quality criterion: Social Value - Support of Employees on the contract
/ Weighting: 5
Cost criterion: Commercial
/ Weighting: 30
II.2.11) Information about options
Options:
Yes
Description of options:
The contract has an initial term of 1 year, beginning on 9th December 2023 and concluding on 6th December 2024. It includes options to extend for a further:
• One year from 09 December 2024 to 07 December 2025
• One year from 08 December 2025 to 06 December 2026
• One year from 07 December 2026 to 05 December 2027
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The award of this contract follows the publication of an ex ante transparency notice:
https://www.find-tender.service.gov.uk/Notice/033416-2023
This contract was awarded following an early market engagement exercise, in which suppliers were invited to submit an expression of interest via. a notice on Contracts Finder:
https://www.contractsfinder.service.gov.uk/notice/b51a027b-6175-4d78-8963-ffde4a43e0de?origin=SearchResults&p=1
The call for expressions of interest was published on 24 July 2023. Respondents to this call were then invited to submit a tender. A notice was initially omitted because the approved spend on the contract, barring extension options is below the threshold for publication. This voluntary transparency notice aims to remedy, due to the fact that if all extension contracts are utilised, the maximum value of the contract will be £320,000.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Lot No: 1
Contract No: TRHR3281
Title: Provision of DfT Workplace Adjustments: A Package Covering Assessments, Software Procurement and Management
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/12/2023
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bennett Workplace Solutions Ltd
Bennett House, Viking Street
Bolton
BL3 2RR
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 320 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Department for Transport
London
UK
VI.5) Date of dispatch of this notice
08/12/2023