Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
UK
Contact person: Karen Mclachlan
Telephone: +44 3033333000
E-mail: Procurement.WasteNeighbourhood@dumgal.gov.uk
NUTS: UKM92
Internet address(es)
Main address: http://www.dumgal.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Delivery of Dairy Products
Reference number: DGCC-00411
II.1.2) Main CPV code
15500000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Dumfries and Galloway Council are seeking suppliers for the provision of dairy products: Cheese, Yogurts and Ice Cream.
Goods will be delivered to a Central Distribution Store in Dumfries for schools and nurseries throughout the region.
II.1.5) Estimated total value
Value excluding VAT:
1 308 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
II.2) Description
Lot No: 1
II.2.1) Title
Cheese
II.2.2) Additional CPV code(s)
15542000
15543200
15543300
15540000
II.2.3) Place of performance
NUTS code:
UKM92
Main site or place of performance:
Dumfries
II.2.4) Description of the procurement
This contract is for the supply and delivery of chilled cheese products for schools and nurseries throughout the region.
Products will be delivered to the Councils Central Distribution Store at Cargenbridge, Dumfries.
The successful supplier is required to have the capacity to supply the products and said products must fully comply with all Food Safety and Food Standards legislation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50%
Price
/ Weighting:
50%
II.2.6) Estimated value
Value excluding VAT:
800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will operate for an initial three year period with an option to extend for a further 12-month period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Yogurts
II.2.2) Additional CPV code(s)
15551300
15551320
II.2.3) Place of performance
NUTS code:
UKM92
Main site or place of performance:
Dumfries
II.2.4) Description of the procurement
This contract is for the supply and delivery of chilled yogurts for schools and nurseries throughout the region.
Products will be delivered to the Councils Central Distribution Store at Cargenbridge, Dumfries.
The successful supplier is required to have the capacity to supply the products and said products must fully comply with all Food Safety and Food Standards legislation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50%
Price
/ Weighting:
50%
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will operate for an initial three year period with an option to extend for a further 12-month period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Ice Cream
II.2.2) Additional CPV code(s)
15555000
15555100
II.2.3) Place of performance
NUTS code:
UKM92
Main site or place of performance:
Dumfries
II.2.4) Description of the procurement
This contract is for the supply and delivery of frozen ice cream for schools and nurseries throughout the region.
Products will be delivered to the Councils Central Distribution Store at Cargenbridge, Dumfries.
The successful supplier is required to have the capacity to supply the products and said products must fully comply with all Food Safety and Foods Standards legislation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50%
Price
/ Weighting:
50%
II.2.6) Estimated value
Value excluding VAT:
108 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will operate for an initial three year period with an option to extend for a further 12-month period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
For details of the conditions relevant to the contract, please see the Supply and Delivery of Dairy Products Invitation to Tender and Dairy General Specification documents in Public Contracts Scotland Tender site Buyer Attachments area of ITT 52485.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-032556
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/01/2024
Local time: 12:00
Place:
Dumfries and Galloway Council, Carruthers House, Dumfries (or via On-Line methods at alternate locations).
Information about authorised persons and opening procedure:
All tenders will be opened in a secure location and witnessed by members of the procurement team authorised by the Council.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
On expiry of the contract term (intent for initial contract term is Three years) and any exercised extensions.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25462. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
In accordance with section 25(3) of the Procurement Reform (Scotland) Act 2014 note that, Dumfries and Galloway Council intends to include community benefit requirements.
As part of your response within the Technical Envelope, bidders will be requested to commit to delivery of community benefits in accordance with the methodology outlined in the tender documents.
(SC Ref:751260)
VI.4) Procedures for review
VI.4.1) Review body
Dumfries Sheriff Court
Buccleuch Street
Dumfries
DG1 2AN
UK
VI.5) Date of dispatch of this notice
13/12/2023