Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Home Office
2 Marsham Street
London
SW1P 4DF
UK
E-mail: windrushclaimsassistance_procurement@homeoffice.gov.uk
NUTS: UK
Internet address(es)
Main address: www.gov.uk/home-office
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://homeoffice.app.jaggaer.com/web/login.html
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Windrush Compensation Scheme – Claims Assistance
II.1.2) Main CPV code
75131100
II.1.3) Type of contract
Services
II.1.4) Short description
The Home Office plans to procure independent advisory services for those applying to the Windrush Compensation Scheme and are seeking additional support. The content of this PIN may be subject to change.
II.1.5) Estimated total value
Value excluding VAT:
1 300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
75130000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Home Secretary announced in April 2019 the launch of the Windrush Compensation Scheme. In 2021, the end date for the Windrush Compensation Scheme was removed and the Scheme is expected to continue in the foreseeable future.
As part of this Scheme, The Home Office is seeking suppliers to provide independent advisory services for those wishing to make a claim under the Scheme and support those who require additional support to complete the claim form. Selection of this service is at the discretion of the claimant and is not a requirement for submission of the form.
It is expected that the chosen supplier will be delivering this service by July 2024.
The Service is required in the UK and must also provide an ability to support individuals from overseas. Service users can contact the supplier directly or will be referred to the supplier via the Windrush Helpline, operated by the Home Office.
The content of this PIN, including the nature of services and estimated value, may be subject to change.
Background Information
The Secretary of State for the Home Department as part of the Crown, acting through UK Visas and Immigration (UKVI) (the “Home Office”), is procuring an independent advisory service to support claimants of the Windrush Compensation Scheme.
The Windrush Compensation Scheme – Claims Assistance procurement is intended to procure independent advisory services for claimants who may need support in making their claims. This is an optional service that can be availed by claimants but is not a requirement to submit their claims.
The claimants can either directly or through Home Office referral seek support on telephone, video conferencing or in-person (at home or supplier locations) in the UK. Overseas claimants are also able to seek support through telephone or alternative medium.
The value of the contract will be in the range £1m – £1.3m. This is a volume lead contract and so whilst contract value is expected to be in the stated range, it could be lower.
Background information about the Windrush Scheme can be found here – Windrush Scheme: full eligibility details - GOV.UK (www.gov.uk)
More information about the Windrush Compensation Scheme can be found here – Apply to the Windrush Compensation Scheme: Overview - GOV.UK (www.gov.uk)
Market Engagement
Prior to the procurement the Home Office will run a market testing exercise to seek valuable input from the market to understand supplier / market appetite, capacity and capability, along with an understanding of potential risks and opportunities.
UKVI are also seeking input from the market to establish the most effective way of packaging and scoping the procurement for advisory services for Windrush Compensation Scheme. The aim is to deliver the highest degree of customer satisfaction while delivering value to the Home Office.
The Home Office’s intention is to conduct an Open Procedure competition to identify a partner to fulfil this service. The intention is to run this process in early 2024, which may be subject to change.
If deemed appropriate/necessary, we may also choose to hold a virtual supplier briefing session to engage with prospective bidders and provide further information.
II.3) Estimated date of publication of contract notice:
11/03/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Following the publication of this PIN, there will be a Request for Information (RFI) questionnaire requesting data and insight to support this procurement.
In order to participate in the RFI, participants must complete and return an NDA.
The RFI will be managed electronically via the Home Office’s eSourcing Portal (JAGGAER). To participate in this procurement, participants must first be registered on the eSourcing Portal.
If you have not yet registered on the eSourcing Portal, this can be done online at https://homeoffice.app.jaggaer.com by following the link ‘To register click here’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.
Once you have registered on the eSourcing Portal, a registered user can request access to the NDA by emailing windrushclaimsassistance_procurement@homeoffice.gov.uk. Your email must clearly state the exact name that you used to register on Jaggaer. Once enabled by the Buyer you should receive a link to the NDA from Jaggaer.
Once you have submitted an NDA you will be given access to the eSourcing Portal where you can complete the RFI.
We will endeavour to process requests to take part in the RFI and receive an NDA in two working days starting 2nd January 2024.
We will endeavour to process completed NDAs and allow access to the RFI in two working days.
For technical assistance on use of the eSourcing Portal please contact the JAGGAER Supplier Helpdesk at customersupport@jaggaer.com or 0800 069 8630 (0800 - 1800hrs).
Timetable
These dates and times may be updated, with messages noting any changes provided via the eSourcing Portal.
If deemed appropriate/necessary, we may also choose to hold a virtual supplier briefing session to engage with prospective bidders and provide further information.
In the event a virtual supplier briefing session is held, this notice will be updated and RFI respondents will be made aware of the details to participate.
• Publication of the PIN - 13/12/23
• Suppliers registration on Jaggaer - 13/12/23
• Suppliers sign and return NDA - 02/01/24
• Suppliers receive access to RFI - Once registered
• Suppliers register for Virtual Supplier Briefing session - TBC
• Clarification Questions start - 04/01/24
• Virtual Supplier Briefing session - TBC
• Final date for Clarification Questions to be received 12pm on - 12/01/24
• Target Date Final Q&A Log published - 17/01/24
• RFI responses deadline 17:00 GMT - 22/01/24
VI.5) Date of dispatch of this notice
13/12/2023