Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Glasgow City Council
40 John St, City Chambers
Glasgow
G2 1DU
UK
Contact person: Jay Mansfield
Telephone: +44 1412872000
E-mail: jay.mansfield@glasgow.gov.uk
NUTS: UKM82
Internet address(es)
Main address: www.glasgow.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply & Delivery of Small Plant Equipment Spares, Maintenance and Repair Services
Reference number: GCC005466CPU
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Glasgow City Council are seeking to appoint a Framework of suppliers for the Supply & Delivery of Spare parts and Services for Plant Equipment.
II.1.5) Estimated total value
Value excluding VAT:
1 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Ground Maintenance – Spare Parts & Services
II.2.2) Additional CPV code(s)
50530000
16000000
16100000
03000000
16400000
16500000
16530000
34144700
16310000
16311000
44511500
16710000
16120000
34390000
34138000
42415000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow City.
II.2.4) Description of the procurement
This lot consists of the following types of equipment: saws, cutters, chainsaw, hedge trimmers, blowers, strimmers, mowers, winch, tractors, utility vehicles, ploughs, brushes, terra spike, graders, cultivators etc.)
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 35
Quality criterion: Sustainability
/ Weighting: 3
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
57
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 extension periods of up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Building & Construction Machinery Accessories - Spare Parts & Services
II.2.2) Additional CPV code(s)
50530000
43300000
43413000
43320000
43413100
16000000
03144000
43812000
42675100
44511500
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow City.
II.2.4) Description of the procurement
This lot consists of the following types of equipment: compactors, cement mixers, rammers, floorsaws, hammers, vibrating plates, etc.).
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 35
Quality criterion: Sustainability
/ Weighting: 3
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
57
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 periods of up to 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Trailer – Spare Parts and Services
II.2.2) Additional CPV code(s)
50530000
16500000
16520000
16510000
16530000
16540000
34200000
34220000
34223000
34223100
34223300
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow City.
II.2.4) Description of the procurement
This lot consists of the following types of equipment: plant, cat box, exhibition & stage trailers)
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 35
Quality criterion: Sustainability
/ Weighting: 3
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
57
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 periods of up to 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Pressure Washers –Spare Parts and Services
II.2.2) Additional CPV code(s)
50530000
42000000
42924740
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow City.
II.2.4) Description of the procurement
This lot consists of the following types of equipment: static, pressure, jetting units, etc.)
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 35
Quality criterion: Sustainability
/ Weighting: 3
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
57
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 periods of up to 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Ground Maintenance – Spare Parts Only
II.2.2) Additional CPV code(s)
34913000
16000000
03100000
16310000
16311000
44511500
34144700
16120000
16700000
16710000
33141410
77342000
77340000
43313200
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow City.
II.2.4) Description of the procurement
This lot consists of the following types of equipment: shredders, woodchippers, chippers, weedripper, grinder, aerator, brushes, quad play, sweeper/collector, sand rake, corer sliter, etc.).
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 17
Quality criterion: Sustainability
/ Weighting: 3
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
75
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 periods of up to 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Gritting – Spare Parts Only
II.2.2) Additional CPV code(s)
34913000
34144440
16110000
43313000
43313100
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow City.
II.2.4) Description of the procurement
This lot consists of the following types of equipment: spreaders, snowploughs, gritters, towed equipment, etc.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 17
Quality criterion: Sustainability
/ Weighting: 3
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
75
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 periods of up to 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Selection criteria as stated in the procurement documents.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Selection criteria as stated in the procurement documents.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-022039
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
09/01/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
June 2027.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 25782. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As detailed in tender documents.
(SC Ref:752167)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
Glasgow
G5 9DA
UK
Internet address(es)
URL: www.scotcourts.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
Glasgow City Council ("the council") must, by notice in writing as soon as possible after the decision has been made, inform all tenderers
and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing
system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means
the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent. When sent by other means the
period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland)
Regulations 2015 ("The Regulations"). The Council is obliged to comply with the regulations and any eligible economic operator can bring
an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or
damage.
The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the
framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or
the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further
clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own
independent legal advice when they consider appropriate to do so.
VI.5) Date of dispatch of this notice
13/12/2023