Contract notice
Section I: Contracting
authority
I.1) Name and addresses
AFBI Stormont
12 Stoney Road
BELFAST
BT4 3SD
UK
Contact person: SSDAdminCPDfinance-ni.gov.uk
E-mail: SSDAdmin@CPDfinance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DAERA - AFBI - CSB purchase of Liquid-Chromatographic Mass-Spectrometers (LC-MS/MS) 2023/24
Reference number: 5123309
II.1.2) Main CPV code
38000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
AFBI require a Contractor{s) for the supply, delivery, installation, warranty, and training of staff in the use of Liquid Chromatograph – Triple Quadrupole Mass Spectrometers (LC-MS/MS). This tender comprises two Lots: Lot 1: one LC-MS/MS instrument purchased with 4 years’ additional warranty covering breakdown support and an annual preventive maintenance visit. which must be delivered on or before 31st March 2024. Lot 2: two LC-MS/MS instruments with one year’s warranty covering breakdown support and an annual preventive maintenance visit which must be delivered on or before 31st March 2024. In order to future proof both Lots the client has also included other elements to the contract such as additional extended warranty and the ability to purchase additional instruments within the first 12 months of commissioning of the instruments in both Lots; all of which will be subject to need, budgetary approval and agreement between both parties. There are no restrictions on the number of Lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for one, two or both Lots as they wish subject to their ability to meet all the requirements for each Lot as detailed in the Tender Documents. See all tender documents for further information.
II.1.5) Estimated total value
Value excluding VAT:
4 560 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1
II.2.2) Additional CPV code(s)
38400000
38430000
38432000
38432200
38433000
38433100
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
AFBI require a Contractor{s) for the supply, delivery, installation, warranty, and training of staff in the use of Liquid Chromatograph – Triple Quadrupole Mass Spectrometers (LC-MS/MS). This tender comprises two Lots: Lot 1: one LC-MS/MS instrument purchased with 4 years’ additional warranty covering breakdown support and an annual preventive maintenance visit. which must be delivered on or before 31st March 2024. Lot 2: two LC-MS/MS instruments with one year’s warranty covering breakdown support and an annual preventive maintenance visit which must be delivered on or before 31st March 2024. In order to future proof both Lots the client has also included other elements to the contract such as additional extended warranty and the ability to purchase additional instruments within the first 12 months of commissioning of the instruments in both Lots; all of which will be subject to need, budgetary approval and agreement between both parties. There are no restrictions on the number of Lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for one, two or both Lots as they wish subject to their ability to meet all the requirements for each Lot as detailed in the Tender Documents. See all tender documents for further information.
II.2.5) Award criteria
Criteria below:
Quality criterion: Solvent standard test – CV% of repeated injections of A/P standard
/ Weighting: 12
Quality criterion: Solvent standard test – IDL of A/P standard
/ Weighting: 4
Quality criterion: Sample test – Quantitative Analysis A/P - Linearity over limited range (R2 + Residuals)
/ Weighting: 4
Quality criterion: Sample test - Quantitative Analysis A/P – Positive samples average concentration + CV%
/ Weighting: 12
Quality criterion: Sample test - Quantitative Analysis A/P – Successful determination of unknown analyte concentration including blank samples
/ Weighting: 16
Quality criterion: Sample test – Quantitative Analysis beta-Agonists - Linearity over limited range (R2 + Residuals)
/ Weighting: 4
Quality criterion: Sample test - Quantitative Analysis beta-Agonists – positive samples average concentration + CV%
/ Weighting: 12
Quality criterion: Sample test - Quantitative Analysis beta-Agonists – successful determination of unknown analyte concentration including blank samples
/ Weighting: 16
Cost criterion: Total Contract Price
/ Weighting: 20
II.2.6) Estimated value
Value excluding VAT:
1 710 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The successful Contractor will be asked to provide costs for optional years 6-10, in year 5 if the client chooses to acquire of the services. These 5 optional extensions will be subject to budget approval and will be purchased annually.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note, the estimated value detailed in II.2.6) Estimated value above includes the estimate for whole potential value of this Lot which includes all elements associated with future proofing the contract as detailed in the tender documents including:. One initial instrument including warranty for years 2-5 and. • Addition warranty years 6-10 • Two additional instruments • Years 2-10 additional warranty if a further two instruments are purchased. AFBI will avail of some or all of the above if funding becomes available, subject to need and on agreement between the AFBI and the Contractor.
Lot No: 2
II.2.1) Title
Lot 2
II.2.2) Additional CPV code(s)
38400000
38430000
38432000
38432200
38433000
38433100
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
AFBI require a Contractor{s) for the supply, delivery, installation, warranty, and training of staff in the use of Liquid Chromatograph – Triple Quadrupole Mass Spectrometers (LC-MS/MS). This tender comprises two Lots: Lot 1: one LC-MS/MS instrument purchased with 4 years’ additional warranty covering breakdown support and an annual preventive maintenance visit. which must be delivered on or before 31st March 2024. Lot 2: two LC-MS/MS instruments with one year’s warranty covering breakdown support and an annual preventive maintenance visit which must be delivered on or before 31st March 2024. In order to future proof both Lots the client has also included other elements to the contract such as additional extended warranty and the ability to purchase additional instruments within the first 12 months of commissioning of the instruments in both Lots; all of which will be subject to need, budgetary approval and agreement between both parties. There are no restrictions on the number of Lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for one, two or both Lots as they wish subject to their ability to meet all the requirements for each Lot as detailed in the Tender Documents. See all tender documents for further information.
II.2.5) Award criteria
Criteria below:
Quality criterion: Solvent standard test – CV% of repeated injections of A/P standard
/ Weighting: 12
Quality criterion: Solvent standard test – IDL of A/P standard
/ Weighting: 4
Quality criterion: Sample test – Quantitative Analysis A/P - Linearity over limited range (R2 + Residuals)
/ Weighting: 4
Quality criterion: Sample test - Quantitative Analysis A/P – Positive samples average concentration + CV%
/ Weighting: 12
Quality criterion: Sample test - Quantitative Analysis A/P – Successful determination of unknown analyte concentration including blank samples
/ Weighting: 16
Quality criterion: Sample test – Quantitative Analysis beta-Agonists - Linearity over limited range (R2 + Residuals)
/ Weighting: 4
Quality criterion: Sample test - Quantitative Analysis beta-Agonists – positive samples average concentration + CV%
/ Weighting: 12
Quality criterion: Sample test - Quantitative Analysis beta-Agonists – successful determination of unknown analyte concentration including blank samples
/ Weighting: 16
Cost criterion: Total Contract Price
/ Weighting: 20
II.2.6) Estimated value
Value excluding VAT:
2 850 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The successful Contractor will be asked to provide service costs for optional years 2-10 if the client chooses to acquire of the services. These 9 optional extensions will be subject to budget approval and will be purchased annually.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note, the estimated value detailed in II.2.6) Estimated value above includes the estimate for the whole potential value of this Lot which includes all elements associated with future proofing the contract as detailed in the tender documents including:. 2 initial instrument and. • Additional warranty years 2-10 • Two additional instruments • Years 2-10 additional warranty if a further two instruments are purchased. AFBI will avail of some or all of the above if funding becomes available, subject to need and on agreement between the AFBI and the Contractor.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
as detailed in the Tender Documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/01/2024
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
21/04/2024
IV.2.7) Conditions for opening of tenders
Date:
22/01/2024
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach. satisfactory. levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs. And their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave.. Professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a. Period of twelve months from the date of issue of the certificate
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 (as amended) and where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award. Of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the. unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
13/12/2023