Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of St Andrews
Walter Bower House, Eden Campus
Guardbridge
KY16 0US
UK
Contact person: Adrian Wood
Telephone: +44 1334462523
E-mail: procurement@st-andrews.ac.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.st-andrews.ac.uk/staf/procurement/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00111
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://in-tendhost.co.uk/universityofstandrews
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/universityofstandrews
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/universityofstandrews
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fulfilment & Mailing of the University of St Andrews Chronicle Magazine
II.1.2) Main CPV code
79571000
II.1.3) Type of contract
Services
II.1.4) Short description
The fulfilment and mailing of the Chronicle magazine, Gift Form (in every pack as an insert) and Donor Roll inserted in selected segments.
The University seeks to encourage graduates to maintain contact with each other and routinely helps alumni stay in touch with the University through the publication of the annual magazine the Chronicle. It is mailed annually to General Council members (which includes all graduates and some staff) and to non-graduating alumni, donors, Family Programme members and other friends of the University in the UK and overseas.
First mailing of the contract to take place on Monday 3rd June 2024.
See procurement documents for indications of quantities.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79571000
II.2.3) Place of performance
NUTS code:
UKM72
II.2.4) Description of the procurement
The University seeks to encourage graduates to maintain contact with each other and routinely helps alumni stay in touch with the University through the publication of the annual magazine the Chronicle. It is mailed annually to General Council members (which includes all graduates and some staff) and to non-graduating alumni, donors, Family Programme members and other friends of the University in the UK and overseas.
Gift Forms are mailed as inserts in all magazines to provide opportunities for alumni and friends to support the University.
DL reply paid envelope as inserts in all magazines.
The Donor Roll magazine is also included as an insert in selected segments of the mailing of the Chronicle magazine – this is a publication listing the names of all the benefactors to the University in the previous financial year.
The University is seeking a supplier to fulfil the following requirements:
Carrier Sheets
Supplier (Mailing house) to supply and laser print carrier sheets (the details and the relevant logo will be supplied by the University). Black & white double sided, on recycled paper.
Wrapping
Must be Compostable starch / potato-based wrapping – no plastic.
Enclose
Chronicle, Gift Forms and DL envelope, Donor Roll (where applicable), Carrier Sheet and maintain mailsort order.
Postage
Postage costs should take into account the added per pack weight of the carrier sheet and the wrapping that would be used.
The Chronicle magazine, Gift Form and Donor Roll weights and quantities are provided in the tender documents.
The mailing is required to take place annually, generally on the first Monday of June. The first mailing requirement for this contract will take place on 3rd June 2024
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 x 12 months possible subject to satisfactory performance and mutual agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews
Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please see Tender Documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
25/01/2024
Local time: 12:00
Place:
Procurement - University of St Andrews
Information about authorised persons and opening procedure:
Appointed Procurement Staff.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
It is likely the University will continue to have similar requirements. If so, any relevant procurement will be advertised approx. 6 months prior to any new contract requirement.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews
Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted.
Tenderers are asked to provide names of certain staff that would be involved in contract delivery. See the Tender documents for further information.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=752772.
(SC Ref:752772)
VI.4) Procedures for review
VI.4.1) Review body
Dundee Sheriff Court
6 West Bell Street
Dundee
DD1 9AD
UK
Telephone: +44 1382229961
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The University of St Andrews will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from The University of St Andrews.
If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.
The anticipated review body in such cases would be:
Dundee Sheriff Court
6 West Bell Street
Dundee
DD1 9AD
Telephone: +44 1382 229 961
Anyone bringing court proceedings against the University of St Andrews must inform the University of St Andrews in advance of the alleged breach and its intention to bring proceedings. Any such action must be brought within 15 days of the date on which a decision is sent to them or published to challenge that decision.
Proceedings seeking an ineffectiveness order must be brought within 30 days of the publication of the contract award notice in the OJEU, or 30 days from the date of a decision letter to all tenderers concerned, and any candidates concerned, containing a summary of the reason for the recipient being unsuccessful, otherwise 6 months from the date of entering into the contract or concluding the framework agreement.
Where a contract has not been entered into the Court may, by interim order, suspend the procurement procedure. The court may also set aside a decision or actions taken by the University or order it to amend and document; and/or award damages. However, by express requirement the court may decide not to grant an interim order when the negative consequences of such an order are likely to outweigh the benefits, having regard to a number of considerations.
If the contract has been entered into the Court may, depending on the nature of the breach: make an ineffectiveness order; impose a financial penalty; shorten the duration of the contract; make any other order considered appropriate to address the consequences of ineffectiveness or shortening the duration or the contract; award damages.
VI.5) Date of dispatch of this notice
14/12/2023