II.2.1) Title

Highway maintenance and minor highway improvement works (Highways Term Contract)

II.2.2) Additional CPV code(s)

45233100

45233120

45233121

45233122

45233123

45233125

45233126

45233127

45233128

45233129

45233130

45233139

45233140

45233141

45233142

45233144

45233150

45233160

45233161

45233162

45233200

45233210

45233220

45233221

45233222

45233223

45233224

45233225

45233226

45233227

45233228

45233229

45233250

45233251

45233252

45233253

45233260

45233261

45233262

45233270

45233280

45233290

45233291

45233292

45233293

45233294

45233300

45233310

45233320

45233340

90620000

90630000

90640000

90700000

II.2.3) Place of performance

NUTS code:

UKI52

Main site or place of performance:

Within the boundaries of the London Borough of Havering

II.2.4) Description of the procurement

Each Contract (Lot) will be for a term of 6 years with an option for the Authority to extend the term for a further period of 4 years.

Lot One shall comprise highway works including but not limited to:

Highway surface maintenance and reactive construction repairs to roads, footways and cycleway ranging from small patching repairs to machine surfacing of carriageways. Surface dressing and specialist road surface treatments.

New build highway projects (including public realm) varying in type from junction improvements, civil works for traffic signal installations, mini/small roundabouts, traffic calming measures including islands, bus stop facilities, footway construction, dropped crossings to footway and other related works/services.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 145 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72

This contract is subject to renewal: Yes

Description of renewals:

Renewal will be subject to funding provisions; therefore no guarantee can be made.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Objective criteria for choosing the limited number of candidates:

The Applicants will be ranked in order of their total scores. The Authority intends to take the top 3 ranking Applicants for each Lot through to the Initial Tender stage. However, if the scores are closely tied (within 1%) the Authority reserves the right to take a maximum of 5 Applicants through to Initial Tender stage for each Lot.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.1) Title

Street Lighting and minor improvement works (Street Lighting Term Contract)

II.2.2) Additional CPV code(s)

31527260

31530000

34928500

45316100

45316110

45316200

45316210

45316211

45316212

45316213

50232000

II.2.3) Place of performance

NUTS code:

UKI52

Main site or place of performance:

Within the boundaries of the London Borough of Havering.

II.2.4) Description of the procurement

Lot Two shall comprise Street Lighting works including but not limited to:

Street lighting maintenance and improvement including wall mounted units and catenary;

Maintenance and improvement to illuminated traffic signs and other street furniture equipment including, Feeder pillars, illuminated traffic sign, illuminated traffic bollards, Belisha beacons, Vehicle actuated signs and other electrical equipment;

Electrical cable installations/repairs and all works associated with lighting and traffic signs.

As part of this contract The Contractor will be required to procure, install and manage a CMS system capable of the following:

The CMS will enable the control and monitoring of street lights including switching on/off and adaption of light levels across all of the street lighting assets in the network.

The CMS will provide a BSCP520 report suitable for the energy administrator to provide monthly billing, the billing should revenue grade and be accurate and auditable and all equipment will be Elexon approved.

The CMS will be able to accept data and communicate with other types of smart highway sensor.

The CMS will have the capability and capacity to control and monitor the full range and diversity of highway electrical equipment.

The nodes will be mounted on each lighting asset. The nodes will communicate data to the Gateways/Base stations and receive commands and software updates from the Gateways/Base stations using radio frequency signals. The nodes will be configured, activated and connected to the CMS upon installation.

The Gateways/Base Stations are the devices that act as the interface between the nodes and the CMS Server. The gateways will be mounted on lighting assets and communicate with the CMS Server typically using cellular backhaul (4G/5G). Each Gateway should communicate with several thousand nodes depending on the network topology (e.g. Mesh/PMP/Star etc.)

The Nodes will be GPS enabled to link with the client's asset management system and plot units on map using geo location and of robust and weatherproof construction with a simple method of installation generally via 7 pin NEMA socket.

The CMS Server contains the application software which will be hosted on a secure server and is responsible for control and monitoring of the street lighting network. The CMS Server will be capable of sending and receiving data to each asset that is fitted with a CMS Node.

Havering's Asset Management System is currently Mayrise but may convert to Alloy. The CMS shall integrate seamlessly with the AMS, such that any amendments to either system data are synchronized with the other. The integration should support both asset synchronisation and export of alarm data. This integration should utilise a RESTful API and require no actions by the user to reprogram the CMS following the synchronisation.

Management of the CMS will include: monitoring notifications; checking network connectivity; responding to outages that have continued for more than 48 hours; creating dimming profiles; making ad-hoc dimming profile changes where requested by the Service Manager; and providing performance reports upon request by the Service Manager.

Full details of requirements will be included within the specification.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 25 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72

This contract is subject to renewal: Yes

Description of renewals:

Renewal will be subject to funding provisions, therefore no guarantee can be made.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Objective criteria for choosing the limited number of candidates:

The Applicants will be ranked in order of their total scores. The Authority intends to take the top 3 ranking Applicants for each Lot through to the Initial Tender stage. However, if the scores are closely tied (within 1%) the Authority reserves the right to take a maximum of 5 Applicants through to Initial Tender stage for each Lot.

The criteria for Initial Tender and Final Tender are as set out in the Invitation to Participate in Negotiation.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Institution of Civil Engineers

1 Great George Street

London

SW1P 3AA

UK