Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
UNIVERSITY OF EAST ANGLIA
RC000651
Norwich Research Park,Earlham Road
NORWICH
NR47TJ
UK
Contact person: Chris Bradsworth
Telephone: +44 7737737529
E-mail: c.bradsworth@uea.ac.uk
NUTS: UKH15
Internet address(es)
Main address: www.uea.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Student Accommodation Services
II.1.2) Main CPV code
55250000
II.1.3) Type of contract
Services
II.1.4) Short description
In response to the recent change in guidance regarding the structural integrity of Reinforced Autoclaved Aerated Concrete (RAAC), as provided by Government and the Department for Education (DFE), the University of East Anglia (UEA) has taken appropriate measures by closing all effected campus accommodation buildings, to ensure student safety and welfare.
As a result, the UEA has mitigated this situation by sourcing alternative accommodation for effected students, for the duration of the 2023/2024 academic year. Due to a restrictive timescale of 10 days between notification of a change in guidance on 08/09/2023 and the arrival of students to the University campus on 18/09/2023, a contract has been awarded to St.Crispins Operations Limited/YUGO Student (UK) Limited, based within reasonable distance from the university campus, for the lease of up to x 175 rooms, under Regulation 32 (2) (C).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
761 600.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
98341000
II.2.3) Place of performance
NUTS code:
UKH15
II.2.4) Description of the procurement
A contract has been awarded to St.Crispins Operations Limited/YUGO Student (UK) Limited, based within reasonable distance from the university campus, for the lease of up to x 175 rooms, under Regulation 32 (2) (C).
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Extension period is yet to be determined, pending the ongoing investigfation to idetify the overall impact of RAAC to the accommodation building, situated on the University campus.
Indicative remedial work is estimated to take up to 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation
As a result of the limited timeframe surrounding the circumstances of the situation and implementation of services so close to the start of the new academic year , it is understandable in this instance alone,that the procurement activity will deviate from an appropriate procurement process.
Therefore the award of contract is aligned/compliant with:
Public Contract Regualtion(2015)- 32(1), (2)(b)
32.-(1) In the specific cases and circumstances laid down in this regulation, contracting authorities may award public contracts by a negotiated procedure without prior publication.
(2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:-
(b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:-
(ii)competition is absent for technical reasons
(ii) and (iii), where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement
PPN 01/21 Procurement in an Emergency- February 2021, Page 6- Direct award due to absence of competition or protection of exclusive rights
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/09/2023
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
St Crispins Operations Ltd
13755312
1 Bartholomew Lane
London
EC2N 2AX
UK
NUTS: UKI4
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 761 600.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
In response to the recent change in guidance regarding the structural integrity of Reinforced Autoclaved Aerated Concrete (RAAC), as provided by Government and the Department for Education (DFE), the University of East Anglia (UEA) has taken appropriate measures by closing all effected campus accommodation buildings, to ensure student safety and welfare.
As a result, the UEA has mitigated this situation by sourcing alternative accommodation for effected students, for the duration of the 2023/2024 academic year. Due to a restrictive timescale of 10 days between notification of a change in guidance on 08/09/2023 and the arrival of students to the University campus on 18/09/2023, a contract has been awarded to St.Crispins Operations Limited/YUGO Student (UK) Limited, based within reasonable distance from the university campus, for the lease of up to x 175 rooms, under Regulation 32 (2) (C).
VI.4) Procedures for review
VI.4.1) Review body
University of East Anglia
Norwich Research Park
Norwich
NR4 7TJ
UK
VI.5) Date of dispatch of this notice
14/12/2023