CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Provision of Accounting Services / Darparu Gwasanaethau Cyfrifyddu 2024

2.2

Description of the goods or services required

Services Required

i) book-keeping and accounting;

ii) reporting monthly expenditure against budget for the year and, in conjunction with the Commission’s Finance Manager, calculating the amount of Grant-in-Aid required for the operation of the Commission in the coming month;

iii) managing the Commission’s bank account and preparing bank reconciliations;

iv) preparation of trial balance and annual accounts in International Financial Reporting Standards (IFRS) format including any annual changes required by HM Treasury, the Welsh Government and the Audit Wales with the agreement of the Auditor General for Wales. Incorporating into the annual accounts any changes or audit adjustments deemed necessary by the Audit Wales; and

v) liaison with the Commission’s internal and external auditors including attending at least one audit committee meeting per year.

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Gwasanaethau sydd eu hangen

i)cadw cyfrifon a chyfrifyddu;

ii) adrodd ar wariant misol yn erbyn y gyllideb ar gyfer y flwyddyn ac, ar y cyd â Rheolwr Cyllid y Comisiwn, cyfrifo swm y cymorth grant sydd ei angen i weithredu’r Comisiwn yn y mis sydd i ddod;

iii) rheoli cyfrif banc y Comisiwn a pharatoi cysoniadau banc;

iv) paratoi mantolen brawf a chyfrifon blynyddol ar ffurf Safonau Adrodd Ariannol Rhyngwladol (IFRS), gan gynnwys unrhyw newidiadau blynyddol sydd eu hangen ar Drysorlys EM, Llywodraeth Cymru a Archwilio Cymru, gyda chytundeb Archwilydd Cyffredinol Cymru. Cynnwys unrhyw newidiadau neu addasiadau archwilio sy’n angenrheidiol gan Archwilio Cymru yn y cyfrifon blynyddol; a

v) chysylltu ag archwilwyr mewnol ac allanol y Comisiwn, gan gynnwys mynychu o leiaf un o gyfarfodydd y pwyllgor archwilio bob blwyddyn.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=137341.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The assignment will run for five years from 1 April 2024 (and include the preparation of the annual accounts for 2024-2025, 2025-2026, 2026-2027, 2027-2028 and 2028-2029 for audit by the Audit Wales). The Commission’s accounts have to be submitted by mid May each year for audit by the Audit Wales. You are requested to give an undertaking in your tender that you will meet this deadline.

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Bydd yr aseiniad yn para pum mlynedd o 1 Ebrill 2024 (ac yn cynnwys paratoi’r cyfrifon blynyddol ar gyfer 2024-2025, 2025-2026, 2026-2027, 2027-2028 a 2028-2029 i’w harchwilio gan Archwilio Cymru). Rhaid i gyfrifon y Comisiwn gael eu cyflwyno erbyn ganol mis Mai bob blwyddyn i’w harchwilio gan Archwilio Cymru. Gofynnir i chi roi ymrwymiad yn eich tendr y byddwch yn bodloni’r terfyn amser hwn.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:137341)

5.2

Additional Documentation

5.3

Publication date of this notice