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Summary

OCID:: ocds-h6vhtk-0425eb
Published by:: Derby City Council
Authority ID:: AA20375
Publication date:: 16 December 2023
Deadline date:: 22 January 2024
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Derby City Council (the Council) is undertaking this procurement to establish a contract for the provision of cleaning services for Derby City Councils Connect Derby buildings.

Connect Derby currently operates a facility management service in 6 Council owned buildings. The buildings operate as business hubs for private sector companies. There are 5 buildings in Derby city centre and one outside of the city centre:

1. Friar Gate Studios, Ford Street, Derby, DE1 1EE

2. Sadler Bridge Studios, Bold Lane, Derby, DE1 3NR

3. Kings Chambers, Queen Street, Derby, DE1 3DS

4. Riverside Chambers, Full Street, Derby, DE1 3AF

5. Shot Tower, The Morledge, Derby, DE1 2AW

6. Marble Hall, 80 Nightingale Road, Osmaston, Derby, DE24 8BF

The initial contract period is three years; the contract is estimated to commence 01/04/2024 and expire 31/03/2027.

There will be an option to extend the contract for two years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five years. The contract value (£325,000) refers to the full five years.

Please note suppliers wishing to express interest and obtain the documentation must do so by 15:00 on Monday 22nd January 2024. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.

The deadline for returns is 14:00 on Tuesday 23rd January 2024.

Documents are available at www.eastmidstenders.org

Please search for TD1842 or DN695786.

Please note: we will only accept expressions of interest through the e-tendering system.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

DERBY CITY COUNCIL

The Council House, Corporation Street

Derby

DE12FS

Telephone: +44 1332640768

E-mail: procurement@derby.gov.uk

NUTS: UKF11

Internet address(es)

Main address: https://www.derby.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.eastmidstenders.org/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://www.eastmidstenders.org/

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

TD1842 - The Provision of Cleaning Services for Derby City Council Connect Derby Buildings

Reference number: TD1842 (DN695786)

II.1.2) Main CPV code

90900000

II.1.3) Type of contract

Services

II.1.4) Short description

Derby City Council (the Council) is undertaking this procurement to establish a contract for the provision of cleaning services for Derby City Councils Connect Derby buildings.

1. Friar Gate Studios, Ford Street, Derby, DE1 1EE

2. Sadler Bridge Studios, Bold Lane, Derby, DE1 3NR

3. Kings Chambers, Queen Street, Derby, DE1 3DS

4. Riverside Chambers, Full Street, Derby, DE1 3AF

5. Shot Tower, The Morledge, Derby, DE1 2AW

6. Marble Hall, 80 Nightingale Road, Osmaston, Derby, DE24 8BF

The initial contract period is three years; the contract is estimated to commence 01/04/2024 and expire 31/03/2027.

The deadline for returns is 14:00 on Tuesday 23rd January 2024.

Documents are available at www.eastmidstenders.org

Please search for TD1842 or DN695786.

Please note: we will only accept expressions of interest through the e-tendering system.

II.1.5) Estimated total value

Value excluding VAT: 325 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

90900000

II.2.3) Place of performance

NUTS code:

UKF11

Main site or place of performance:

1. Friar Gate Studios, Ford Street, Derby, DE1 1EE

2. Sadler Bridge Studios, Bold Lane, Derby, DE1 3NR

3. Kings Chambers, Queen Street, Derby, DE1 3DS

4. Riverside Chambers, Full Street, Derby, DE1 3AF

5. Shot Tower, The Morledge, Derby, DE1 2AW

6. Marble Hall, 80 Nightingale Road, Osmaston, Derby, DE24 8BF

II.2.4) Description of the procurement

Derby City Council (the Council) is undertaking this procurement to establish a contract for the provision of cleaning services for Derby City Councils Connect Derby buildings.

1. Friar Gate Studios, Ford Street, Derby, DE1 1EE

2. Sadler Bridge Studios, Bold Lane, Derby, DE1 3NR

3. Kings Chambers, Queen Street, Derby, DE1 3DS

4. Riverside Chambers, Full Street, Derby, DE1 3AF

5. Shot Tower, The Morledge, Derby, DE1 2AW

6. Marble Hall, 80 Nightingale Road, Osmaston, Derby, DE24 8BF

The initial contract period is three years; the contract is estimated to commence 01/04/2024 and expire 31/03/2027.

The deadline for returns is 14:00 on Tuesday 23rd January 2024.

Documents are available at www.eastmidstenders.org

Please search for TD1842 or DN695786.

Please note: we will only accept expressions of interest through the e-tendering system.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 325 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2024

End: 31/03/2027

This contract is subject to renewal: Yes

Description of renewals:

The initial contract period is three years; the contract is estimated to commence 01/04/2024 and expire 31/03/2027.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The initial contract period is three years; the contract is estimated to commence 01/04/2024 and expire 31/03/2027.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The deadline for returns is 14:00 on Tuesday 23rd January 2024.

Documents are available at www.eastmidstenders.org

Please search for TD1842 or DN695786.

Please note: we will only accept expressions of interest through the e-tendering system.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 22/01/2024

Local time: 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.7) Conditions for opening of tenders

Date: 23/01/2024

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

DERBY CITY COUNCIL

The Council House, Corporation Street

Derby

DE12FS

Telephone: +44 1332640768

E-mail: procurement@derby.gov.uk

Internet address(es)

URL: https://www.derby.gov.uk/

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.

Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice.

If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).

Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into].

VI.5) Date of dispatch of this notice

15/12/2023

Coding

Commodity categories

ID	Title	Parent category
90900000	Cleaning and sanitation services	Sewage, refuse, cleaning and environmental services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: procurement@derby.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

TD1842 - The Provision of Cleaning Services for Derby City Council Connect Derby Buildings

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.5) Estimated total value

II.1.6) Information about lots

II.2) Description

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

III.1.3) Technical and professional ability

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.7) Conditions for opening of tenders

Section VI: Complementary information

VI.1) Information about recurrence

VI.4) Procedures for review

VI.4.1) Review body

VI.4.3) Review procedure

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information