Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
FIRST RAIL HOLDINGS LIMITED
05154485
8th Floor,The Point, 37 North Wharf Road
LONDON
W21AF
UK
Contact person: Tanja Odinsen
E-mail: FRH-procurement.indirects@firstrail.com
NUTS: UK
Internet address(es)
Main address: https://www.firstgroupplc.com
I.1) Name and addresses
Tram Operations Limited
03097532
Croydon
UK
Contact person: Tanja Odinsen
E-mail: FRH-procurement.indirects@firstrail.com
NUTS: UKI
Internet address(es)
Main address: https://tfl.gov.uk/modes/trams/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://redirect.transaxions.com/events/WVdf8
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://redirect.transaxions.com/events/WVdf8
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tram Cleaning Services - Tram Operations Limited
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
First Rail Holdings (FRH) is seeking a Supplier to provide third-party Tram cleaning services to Tram Operations Limited (TOL). TOL is a wholly-owned subsidiary of FirstGroup PLC.
TOL is contracted as network operator of London Trams, part of Transport for London (TfL), a light rail tram system serving Croydon and surrounding areas in South London.
The network is 28 kms in length, of which 4 kms are 'on street'. Operations are managed from a Depot where a fleet of 35 trams is based and maintained.
The Supplier will undertake cleaning services for:
A) Infrastructure - tram stops and line of route litter picks;
B) Depot - main building (offices and workshop), track and sidings, Tramlink House, service roads and car parking,
pavements and walkways, depot plant and gates, de-icing and snow clearance;
C) Other premises - Tram Shop (Croydon), toilets at termini, berthing station, sub-station, main gateway (exterior to
fence line);
D) Trams - run-in procedure, interior tram cleans, exterior tram cleans, in-service litter picks;
E) Incidents (response, bio-hazards, major injury/fatality) and Miscellaneous (windscreen washers; sand silo, water
softener, waste water discharge, fly-tipping).
II.1.5) Estimated total value
Value excluding VAT:
4 860 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
First Rail Holdings (FRH) is seeking a Supplier to provide third-party Tram cleaning services to Tram Operations Limited (TOL). TOL is a wholly-owned subsidiary of FirstGroup PLC.
TOL is contracted as network operator of London Trams, part of Transport for London (TfL), a light rail tram system serving Croydon and surrounding areas in South London.
The network is 28 kms in length, of which 4 kms are 'on street'. Operations are managed from a Depot where a fleet of 35 trams is based and maintained.
The Supplier will undertake cleaning services for:
A) Infrastructure - tram stops and line of route litter picks;
B) Depot - main building (offices and workshop), track and sidings, Tramlink House, service roads and car parking,
pavements and walkways, depot plant and gates, de-icing and snow clearance;
C) Other premises - Tram Shop (Croydon), toilets at termini, berthing station, sub-station, main gateway (exterior to
fence line);
D) Trams - run-in procedure, interior tram cleans, exterior tram cleans, in-service litter picks;
E) Incidents (response, bio-hazards, major injury/fatality) and Miscellaneous (windscreen washers; sand silo, water
softener, waste water discharge, fly-tipping).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend the agreement for another 31 months in line with TFL Franchise end date. Please note that the estimated contract value specified in II 2.6 is for the initial 3 year term. The estimated value for the 31 month extension is £3,411,425, therefore the total estimated contract value is £8,274,728 for the full term.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
First Rail Holdings
London
UK
VI.5) Date of dispatch of this notice
15/12/2023