Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Exeter
RC000653
Northcote House
Exeter
EX4 4QH
UK
Contact person: Jo Tudor
Telephone: +44 1392723333
E-mail: j.i.tudor@exeter.ac.uk
NUTS: UK
Internet address(es)
Main address: http://www.exeter.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76123&B=EXETER
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76123&B=EXETER
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Linen & Laundry Services
Reference number: UOE/2023/085/JT
II.1.2) Main CPV code
98311100
II.1.3) Type of contract
Services
II.1.4) Short description
This tender is for the provision of laundry and storage of bedding linen services to support the University of Exeter in offering conference and bed and breakfast (B&B) accommodation through Events Exeter. The specified timeframes include four weeks during the Easter holidays and twelve weeks during the summer holidays.
The University plans to utilise its own stock of linen and does not intend to purchase or rent additional items from the supplier unless existing stock becomes lost or damaged. The selected supplier should provide facilities for storing University-owned linen outside of holiday periods. Sustainability considerations play a significant role in this requirement. We require minimum of 3 deliveries and collections per week, Monday, Wednesday and Friday. There may be times when more frequent collections are needed depending on demand.
II.1.5) Estimated total value
Value excluding VAT:
375 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
19231000
63121100
98311200
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This tender is for the provision of linen and laundry services to support the University of Exeter in offering conference bed and breakfast (B&B) accommodation through Events Exeter. The required timeframes include four weeks during the Easter holidays and twelve weeks during the summer holidays.
The University plans to utilise its own stock of linen and does not intend to purchase or rent additional items from the supplier unless existing stock becomes lost or damaged. The selected supplier should provide facilities for storing University-owned linen outside of holiday periods.
Sustainability considerations play a significant role in this requirement. The University seeks innovative solutions that demonstrate sustainable development, for example, by reducing water and energy consumptions, avoiding the use of harmful chemicals and enhancing social value.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
375 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 yearly increments optional following the initial 3 year contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
22/01/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2028
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
royal Court of Justice
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
18/12/2023