Contract notice
Section I: Contracting
authority
I.1) Name and addresses
HM Revenue & Customs
Trinity Bridge House
Salford
M5 2BH
UK
Contact person: Fintan Bradley
E-mail: fintan.bradley@hmrc.gov.uk
NUTS: UK
Internet address(es)
Main address: www.gov.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.hmrc.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://proposals.seller.ariba.com
I.4) Type of the contracting authority
Other: Non Ministerial Dept
I.5) Main activity
Other: Direct and Indirect Taxes
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Voluntary and Community Mental Health Support
II.1.2) Main CPV code
85312300
II.1.3) Type of contract
Services
II.1.4) Short description
His Majesty's Revenue and Customs (HMRC) invites tenders from voluntary and community sector (VCS) organisations with existing, proven experience, in supporting people dealing with mental health problems.
You will need to:
a) provide a specialist mental health support referral phone line for HMRC customers who are feeling overwhelmed or anxious about their tax affairs, financial hardship or HMRC debt
b) work with HMRC to identify opportunities to build capability across the organisation, enabling HMRC colleagues to recognise, support and correctly signpost customers to the service
c) offer further signposting for HMRC customers and a referral route to HMRC's specialist team, for those customers who need further tax or debt support
Specific Requirements:
• 24 hours a day, 365 days a year service, through a dedicated phone number
• capacity to handle circa 1,500 referrals from across the UK, for the duration of the 24 month contract
• a communications and marketing plan to promote the service
• data reporting capacity to evidence the effectiveness of the service
• provision of insight to inform and shape HMRC's future model, in supporting customers with mental health problems and those feeling overwhelmed and anxious about their tax affairs or financial hardship
• a review of current HMRC adviser ability, to then identify and offer solutions to improve capability and awareness.
Suppliers will be required to evidence the appropriate professional accreditations and vetting procedures, structured training for both staff and volunteers at all levels of their organisation.
HMRC will work with the successful organisation to have specialist mental health support in place from 14 March 2024 and for the duration of the contract, to build capability and understanding around support needed for HMRC customers.
It is a mandatory requirement that all tenderers participating in this tender must be a VCS organisation.
The funding available for all contract awarded under this tender, is £100,000 (Vat Excl) per year.
II.1.5) Estimated total value
Value excluding VAT:
200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85312300
85312310
85312320
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
His Majesty's Revenue and Customs (HMRC) invites tenders from voluntary and community sector (VCS) organisations with existing, proven experience, in supporting people dealing with mental health problems.
You will need to:
a) provide a specialist mental health support referral phone line for HMRC customers who are feeling overwhelmed or anxious about their tax affairs, financial hardship or HMRC debt
b) work with HMRC to identify opportunities to build capability across the organisation, enabling HMRC colleagues to recognise, support and correctly signpost customers to the service
c) offer further signposting for HMRC customers and a referral route to HMRC's specialist team, for those customers who need further tax or debt support
Specific Requirements:
• 24 hours a day, 365 days a year service, through a dedicated phone number
• capacity to handle circa 1,500 referrals from across the UK, for the duration of the 24 month contract
• a communications and marketing plan to promote the service
• data reporting capacity to evidence the effectiveness of the service
• provision of insight to inform and shape HMRC's future model, in supporting customers with mental health problems and those feeling overwhelmed and anxious about their tax affairs or financial hardship
• a review of current HMRC adviser ability, to then identify and offer solutions to improve capability and awareness.
Suppliers will be required to evidence the appropriate professional accreditations and vetting procedures, structured training for both staff and volunteers at all levels of their organisation.
HMRC will work with the successful organisation to have specialist mental health support in place from 14 March 2024 and for the duration of the contract, to build capability and understanding around support needed for HMRC customers.
It is a mandatory requirement that all tenderers participating in this tender must be a VCS organisation.
The funding available for all contract awarded under this tender, is £100,000 (Vat Excl) per year.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The agreement will have the option of being extended by a maximum of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The agreement will have the option of being extended by a maximum of 12 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
- A Tenderer's ability to deliver a dedicated referral phone line for HMRC customers 24/7, 365 days a year.
- A Tenderer being a Voluntary and Community Sector organisation.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/01/2024
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/01/2024
IV.2.7) Conditions for opening of tenders
Date:
11/01/2024
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
This requirement will be met by an eSourcing RfP using HMRC SAP Ariba. Please ensure you are registered with the HMRC SAP Ariba to gain access to the RfP documentation which will contain full details.
If you are not already registered, the registration link is: https://s1-eu.ariba.com/Sourcing/Main/aw?awh=r&awssk=bp.2VKcuJb3OixMn&realm=hmrc&dard=1
As part of the registration process you will receive a system generated email asking you to
activate your SAP Ariba supplier account by verifying your email address.
Once you have completed the activation process you will receive a further email by return confirming the 'registration process is now complete' and providing you with 'your organisation's account ID' number. If an email response from HMRC is not received within one working day of your request, please re-contact sapariba.hmrcsupport@hmrc.gsi.gov.uk (after first checking your spam in-box) confirming when your registration request was first made.
Once you have obtained 'your organization's account ID' number, please email fintan.bradley@hmrc.gov.uk and copy in e.procurement@hmrc.gov.uk and with your account ID number, you will then receive an e-mail confirming access. Further information about HMRC's procurement tool SAP Ariba, Suppliers Guide and general information is available on the HMRC website: www.hmrc.gov.uk/about/supplying.htm. If you have already registered on SAP Ariba then you may also need to re-register on HMRC's SAP Ariba in order to be added to the event.
VI.4) Procedures for review
VI.4.1) Review body
HMRC
Salford
United Kingdow
M3 5BS
UK
VI.5) Date of dispatch of this notice
19/12/2023