Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Jigsaw Homes Group
Cavendish 249, Cavendish Street
Ashton-under-Lyne
OL6 7AT
UK
Telephone: +44 1613312192
E-mail: jason.pears@jigsawhomes.org.uk
NUTS: UKD3
Internet address(es)
Main address: https://www.jigsawhomes.org.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA8761
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA8761
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA8761
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA8761
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
JHG- Midlands Ground Maintenance Contract
Reference number: JIG/GROUND/2023
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
The service provider shall be required to have the skills, knowledge, experience, and qualifications necessary to deliver an effective programme of Grounds Maintenance Works within the Midlands region only and to properties owned and managed by Jigsaw Homes Group (JHG) including.
- communal (& public) areas to residential properties.
- JHG owned commercial properties.
- new build properties (from developer handover onwards).
- Any other buildings for which JHG have a responsibility for.
This service is currently managed by a contractor in its entirety with the current contract coming to an end. It is our intention to outsource the whole of the Midlands Grounds Maintenance again.
The grounds maintenance consists of maintaining 83 No sites/locations (refer to Section 10 – App 7 – Address List & Section 10 – App 8 – Site/Location Maps for further information) with an approximate annual value of circa 115,000 GBP, covering the following elements of work.
- Grass Cutting
- Litter Pick
- Hoe & Weed Shrubs/Flowers/Roses
- Cut Shrubs
- Prune & Deadhead Roses
- Hedge Cutting
- Spraying
- Planting Flowers & other Plants including Watering
- Leaf Clearance
The initial contract is for 1 year with an option of an additional one-year extension, pending quality, service levels and performance.
II.1.5) Estimated total value
Value excluding VAT:
115 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKF
Main site or place of performance:
Nottingham & Gedling
II.2.4) Description of the procurement
JHG are looking to appoint a single contractor to carry out their Grounds Maintenance in the Midlands area. The initial contract is for 1 year with an option of an additional one year extension, pending quality, service levels and performance.
JHG intends to enter into a Contract, please refer to Section 9 – Terms of Agreement for further details.
The successful Contractor will be expected to mobilise to our timescale and be operational by 1st April 2024, please refer to Tender Documents for more details.
II.2.5) Award criteria
Criteria below:
Quality criterion: quality questions
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
115 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
12 months extension subject to performance
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
yes
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
25/01/2024
IV.2.7) Conditions for opening of tenders
Date:
25/01/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
tupe is applicable
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=231024.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:231024)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
19/12/2023