Contract notice
Section I: Contracting
authority
I.1) Name and addresses
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
UK
Contact person: James Skilling
Telephone: +44 3302225432
E-mail: james.skilling@westsussex.gov.uk
NUTS: UKJ27
Internet address(es)
Main address: https://www.westsussex.gov.uk/default.aspx
Address of the buyer profile: https://www.westsussex.gov.uk/default.aspx
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://atamis-7669.my.site.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Property Investment Manager for West Sussex Pension Fund
II.1.2) Main CPV code
66131100
II.1.3) Type of contract
Services
II.1.4) Short description
This Invitation to Negotiate (ITN) is issued by West Sussex County Council on behalf of West Sussex Pension Fund (WSPF) who are seeking to appoint a single Property Investment Manager who is able to deliver their UK direct property mandate, as described in Document 02 – Specification, in accordance with the Public Contracts Regulations 2015 (PCR 2015).<br/><br/>This Procurement is being undertaken in accordance with the Competitive Procedure with Negotiation pursuant to Regulation 29 of the Public Contracts Regulations 2015. Although the Council is utilising the Competitive Procedure with Negotiation route, it reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.<br/><br/>It is anticipated that the Contract will be awarded for an initial period of 7 years from the Contract Effective Date, with an option to extend on the same terms and conditions at WSCC’s discretion by up to an additional 3 years in any combination.<br/><br/>The contract start date (Effective Date) shall be 01 January 2025 following an implementation period.<br/><br/>The estimated value of the contract over the full term (initial period and extensions) is £15m.<br/><br/>The process will be split into the following stages:<br/><br/>Stage 1: Selection Questionnaire (SQ) submission <br/>Stage 2: Initial Tender Submission <br/>Stage 3: Negotiations and Final Tenders (up to 4 Bidders will be invited to this stage)<br/>Stage 4: Contract Award
II.1.5) Estimated total value
Value excluding VAT:
15 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
70330000
70330000
66141000
66131100
II.2.3) Place of performance
NUTS code:
UKJ27
II.2.4) Description of the procurement
This Invitation to Negotiate (ITN) is issued by West Sussex County Council on behalf of West Sussex Pension Fund (WSPF) who are seeking to appoint a single Property Investment Manager who is able to deliver their UK direct property mandate, as described in Document 02 – Specification, in accordance with the Public Contracts Regulations 2015 (PCR 2015).<br/><br/>This Procurement is being undertaken in accordance with the Competitive Procedure with Negotiation pursuant to Regulation 29 of the Public Contracts Regulations 2015. Although the Council is utilising the Competitive Procedure with Negotiation route, it reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.<br/><br/>It is anticipated that the Contract will be awarded for an initial period of 7 years from the Contract Effective Date, with an option to extend on the same terms and conditions at WSCC’s discretion by up to an additional 3 years in any combination.<br/><br/>The contract start date (Effective Date) shall be 01 January 2025 following an implementation period.<br/><br/>The estimated value of the contract over the full term (initial period and extensions) is £15m.<br/><br/>The process will be split into the following stages:<br/><br/>Stage 1: Selection Questionnaire (SQ) submission <br/>Stage 2: Initial Tender Submission <br/>Stage 3: Negotiations and Final Tenders (up to 4 Bidders will be invited to this stage)<br/>Stage 4: Contract Award
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
15 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2024
End:
30/09/2031
This contract is subject to renewal: Yes
Description of renewals:
30/09/34
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
Detailed in the tender documents on the Council's e-sourcing portal
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Detailed in the tender documents on the Council's e-sourcing portal
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Detailed in the tender documents on the Council's e-sourcing portal
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-035865
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/01/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/12/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/06/2024
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
UK
Internet address(es)
URL: https://www.westsussex.gov.uk/default.aspx
VI.4.2) Body responsible for mediation procedures
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
UK
Internet address(es)
URL: https://www.westsussex.gov.uk/default.aspx
VI.4.4) Service from which information about the review procedure may be obtained
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
UK
Internet address(es)
URL: https://www.westsussex.gov.uk/default.aspx
VI.5) Date of dispatch of this notice
19/12/2023