Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Fire and Rescue Service
Headquarters, Westburn Drive
Cambuslang
G72 7NA
UK
E-mail: ashley.gould@firescotland.gov.uk
NUTS: UKM95
Internet address(es)
Main address: http://firescotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19543
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Vehicle Spares and Workshop Consumables
Reference number: T4C-037-2324
II.1.2) Main CPV code
34300000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Supply of vehicle spare parts and workshop consumables for the Scottish Fire and Rescue Service including both generic after market and specialist/original equipment
manufacturers' parts. Original Equipment Manufacturers spares will be required in order to maintain certain vehicles' Statutory Type
Approvals or in instances where a manufacturer holds design rights, patents, or other similar intellectual property in the supplies concerned
and/or an original part is required for reasons of technical compatibility; as provided for in Regulation 43 (12)(a) of the Public Contracts
(Scotland) Regulations 2015
II.1.5) Estimated total value
Value excluding VAT:
4 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 8 lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots One to Eight
II.2) Description
Lot No: 1
II.2.1) Title
Vehicle Spares for Cars Including 4x4s
II.2.2) Additional CPV code(s)
34300000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Inverness, Dundee, Newbridge, and Cambuslang Scottish Fire and Rescue Service Workshops
II.2.4) Description of the procurement
Supply of Vehicle Spares for Cars Including 4x4s
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality/Technical Merit
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Other items compatible with the general requirements of this notice
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Vehicle Spares for Light Commercial Vehicles
II.2.2) Additional CPV code(s)
34300000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Inverness, Dundee, Newbridge, and Cambuslang Scottish Fire and Rescue Service Workshops
II.2.4) Description of the procurement
The supply of OEM and Equivalent spare parts for Light Commercial Vehicles
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality/Technical Merit
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Any additional items which could reasonably be covered by the description of this requirement
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
The supply of OEM and Equivalent spare parts for All-Terrain Vehicles
II.2.2) Additional CPV code(s)
34300000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Inverness, Dundee, Newbridge, and Cambuslang Scottish Fire and Rescue Service Workshops
II.2.4) Description of the procurement
The supply of OEM and Equivalent spare parts for All-Terrain Vehicles
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality/Technical Merit
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Any additional items which could reasonably be covered by the description of this requirement.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
The supply of OEM and Equivalent spare parts for Light Fire Appliances (up to 7.5 Tonne)
II.2.2) Additional CPV code(s)
34300000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Inverness, Dundee, Newbridge, and Cambuslang Scottish Fire and Rescue Service Workshops
II.2.4) Description of the procurement
The supply of OEM and Equivalent spare parts for Light Fire Appliances (up to 7.5 Tonne)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality/Technical Merit
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Any additional items which could reasonably be covered by the description of this requirement.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
The supply of OEM and Equivalent spare parts for Medium Fire Appliances (up to 15 Tonne)
II.2.2) Additional CPV code(s)
34300000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Inverness, Dundee, Newbridge, and Cambuslang Scottish Fire and Rescue Service Workshops
II.2.4) Description of the procurement
The supply of OEM and Equivalent spare parts for Medium Fire Appliances (up to 15 Tonne)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality/Technical Merit
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Any additional items which could reasonably be covered by the description of this requirement.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
The supply of OEM and Equivalent spare parts for Heavy Fire Appliances (over 15 Tonne)
II.2.2) Additional CPV code(s)
34300000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Inverness, Dundee, Newbridge, and Cambuslang Scottish Fire and Rescue Service Workshops
II.2.4) Description of the procurement
The supply of OEM and Equivalent spare parts for Heavy Fire Appliances (over 15 Tonne)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality/Technical Merit
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Any additional items which could reasonably be covered by the description of this requirement.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
The supply of OEM and Equivalent spare parts for High Reach Appliances
II.2.2) Additional CPV code(s)
34300000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Inverness, Dundee, Newbridge, and Cambuslang Scottish Fire and Rescue Service Workshops
II.2.4) Description of the procurement
The supply of OEM and Equivalent spare parts for High Reach Appliances
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality/Technical Merit
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Any additional items which could reasonably be covered by the description of this requirement.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Supply of Workshop Consumables
II.2.2) Additional CPV code(s)
34300000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Inverness, Dundee, Newbridge, and Cambuslang Scottish Fire and Rescue Service Workshops
II.2.4) Description of the procurement
Supply of Workshop Consumables including but nor being limited to nuts, bolts, washers, bulbs, cleaning fluids etc
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality/Technical Merit
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Any additional items which could reasonably be covered by the description of this requirement.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Supply of similar requirements to specialised and complex nationally-dispersed organisations
Minimum level(s) of standards required:
Evidence of successful execution of at least one similar contract over the last three years
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 10
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/04/2024
IV.2.7) Conditions for opening of tenders
Date:
29/01/2024
Local time: 12:00
Place:
Inverness
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
August 2027
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Contracting Authority will award places on the framework to any tenderers submitting compliant tenders for any of the lots listed in this notice
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=752273.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Tenderers will be required to indicate the means by which the environmental impact of their fulfillment of this contract will be minimised
(SC Ref:752273)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9TW
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Scottish Fire and Rescue Service (SFRS) must, by notice in writing as soon as possible after the decision has been made, inform all
tenderers and candidates of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing
system. The SFRS will incorporate a minimum 10 calendar day standstill at the point information on the contract award is communicated to
tenderers. The SFRS is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court
or the Court of Session where as a consequence of a breach by the SFRS, they suffer or risk suffering loss or damage. The bringing of court
proceedings during the standstill period means that the SFRS must not enter into the contract, conclude the framework agreement or
establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order,
brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available
VI.5) Date of dispatch of this notice
20/12/2023