Social and other specific services – public contracts
Contract award notice
Section I: Contracting
authority
I.1) Name and addresses
Warwickshire County Council
Shire Hall,Market Square
WARWICK
CV344RL
UK
Contact person: Manjit Nagra
Telephone: +44 1926412026
E-mail: manjitnagra@warwickshire.gov.uk
NUTS: UKG13
Internet address(es)
Main address: www.warwickshire.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Refresh - Community Short Breaks for Children with Disabilities in South Warwickshire
Reference number: WCC -17133
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Warwickshire County Council is seeking tenders for their Community Short Breaks for Children with Disabilities in South Warwickshire. The services will operate under a framework agreement. The provision of short breaks is a statutory requirement that requires local authorities to provide access to services that are designed to assist individuals who provide care for children with disabilities to continue to do so, or to do so more effectively, by giving them breaks from caring. The local authority must offer short breaks as part of a preventative model in keeping families together, preventing family breakdown and preventing Children and Young People with disabilities becoming children looked after.
The service is required for Children and Young People with a disability who are eligible for social care support where the assessment of need has identified an individual and their
family/carer would benefit from access to short break services.
The overall aim of the framework is to facilitate the delivery of a range of short break services for eligible customers with a disability. It is anticipated that having clearly identifiable lots
will lead to increased choice and meeting need at times when families need it most, this in turn will lead to timely access to short breaks opportunities for children and their families.
Short breaks will focus on personal and community assets to support customer choice, control, and increased independence. Parent/Carers will benefit by receiving respite that will
enable them to focus on their own health, well-being and daily living needs.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
100 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Preparing for Adulthood
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKG13
Main site or place of performance:
Generally within the County Council boundaries of Warwickshire County Council and Coventry City Council but also may be outside the boundaries.
II.2.4) Description of the procurement
The focus of the service is to enable Children and Young People with disabilities (Age 15+) to work towards individualised, person-centred Outcomes with appropriate support to access
their local community, preparing them effectively for adulthood by supporting them to partake in age-appropriate activities. The Provider will then deliver support to identify and access appropriate community-based opportunities that will enable the achievement of agreed life-skills/independence/preparing for adulthood outcomes.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract term will be from 1st December 2023 to 31st March 2025
Lot No: 2
II.2.1) Title
Community Short Breaks
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKG13
Main site or place of performance:
Generally within the County Council boundaries of Warwickshire County Council and Coventry City Council but also may be outside the boundaries
II.2.4) Description of the procurement
The focus of the service is to promote independence, social inclusion, safe care, positive risk taking, and general wellbeing of the Children and Young People and their family.
Support may be delivered within an individual's family home and they may be supported to access the community, e.g. to take part in activities of interest. These breaks can be provided in planned or emergency situations and accessed individually or in groups.
Individual support can include 1:1 in the community or group activities (including 1:1 support).
Short breaks will normally take place as holiday schemes, weekend clubs, after school clubs and evening sessions.
There will be an expectation that providers will need to offer a more holistic support offer at times throughout an individual's support package, this could be due to varying personal
family circumstances. However, the child's needs will remain the focus of the support.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract term will be from 1st December 2023 to 31st March 2025
Lot No: 3
II.2.1) Title
Specialist Short Breaks
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKG13
Main site or place of performance:
Generally within the County Council boundaries of Warwickshire County Council and Coventry City Council but also may be outside the boundaries
II.2.4) Description of the procurement
The focus of the service is to promote independence, social inclusion, safe care, positive risk taking, and general wellbeing of the Children and Young People and their family. Support
may be delivered within an individual's family home and they may be supported to access the community, e.g. to take part in activities of interest. These breaks can be provided in planned
or emergency situations and accessed individually or in groups. This support will specialise in complex behaviors and 2:1 support. Short breaks will normally take place as holiday
schemes, weekend clubs, after school clubs and evening sessions. There will be an expectation that providers will need to offer a more holistic support offer at times throughout an individual's support package, this could be due to varying personal family circumstances. However, the child's needs will remain the focus of the support.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract term will be from 1st December 2023 to 31st March 2025
Section IV: Procedure
IV.1) Description
IV.1.10) Identification of the national rules applicable to the procedure:
Information about national procedures is available at: (URL)
www.legislation.gov.uk/uksi/2015/102/contents/made
IV.1.11) Main features of the award procedure:
All as detailed in the tender documentation
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-025592
Section V: Award of contract
Lot No: 1,2 & 3
Contract No: WCC- 17133
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/12/2023
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Aroma Care People Limited
15 Arches Industrial Estate Koco Community Resource Center
Coventry
CV1 3JQ
UK
NUTS: UKG33
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 100 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.5) Date of dispatch of this notice
20/12/2023